Grants Manager

Samaritan Daytop Village, Inc.; New York (NY); Hybrid; USD 38,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement match

Tuition reimbursement

Daily pay

Job summary

Samaritan Daytop Village, Inc. is seeking a Grant and Budget Specialist to oversee grant administration and budgeting across programs in New York. You’ll partner with Development and Finance to formulate annual budgets, monitor spending, and ensure funder compliance with reporting requirements.

This full-time hybrid role requires coordination across departments, input of budgets into finance systems, and timely funder reporting. Strong Excel and data accuracy are essential.

Qualifications

• Strong written and verbal communication skills across departments.
• Experience with budget assistance, grant administration, or financial record-keeping.
• Familiarity with accounting software, financial databases, and budgeting principles.
• High accuracy in financial data entry and cost allocation.
• Ability to track grant expenditures and ensure funder compliance.

Responsibilities

• Assist with formulating budgets, spending plans, and grant applications for public and private funding.
• Monitor grant expenditures within timelines to ensure full budget utilization and compliance.
• Advise departments on expense coding, cost centers, and budget mandates.
• Input approved budgets into financial databases and tracking systems.
• Prepare programmatic and fiscal reports required by funders.
• Collaborate with Finance, Development, and Programs to align spending with goals.

Education

Associate or Bachelor’s degree in Finance/Accounting/Business

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

Overview

Grants Manager

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties.

We are seeking a Grant and Budget Specialist to oversee grant administration and financial coordination supporting our core mission. In this role, you will collaborate with key leadership across Development and Finance to formulate annual budgets, manage spending plans, and coordinate the grant application process. You will serve as a key resource for internal programs, monitoring expenses to ensure full budget utilization, proper cost coding, and strict compliance with both public and private funder mandates. Primary duties include inputting approved budgets into financial databases, preparing required programmatic and fiscal reports, and tracking expenditure timelines to maximize organizational funding.

Responsibilities

• Assist with formulating budgets, spending plans, and grant applications for public and private funding

• Monitor grant expenditures within specified timelines to ensure full budget utilization and compliance

• Advise internal departments on proper expense coding, cost center allocation, and budget mandates

• Input approved electronic budgets into financial databases and tracking systems

• Prepare and submit accurate programmatic and fiscal reports required by funders

• Collaborate with leadership across Finance, Development, and Programs to align grant spending with mission goals

Qualifications

• Associate or Bachelor’s degree in Finance, Accounting, Business, or a related field

• At least 1 year of experience in budget assistance, grant administration, or financial record-keeping

• Intermediate Microsoft Excel skills with financial functions, data formatting, and spreadsheet management

• Proficiency in Microsoft Office suite including Word, Outlook, Teams, and PowerPoint

• Familiarity with accounting software, financial tracking databases, and core budgeting principles

• High accuracy in financial data entry, cost allocation, and programmatic reporting

• Strong written and verbal communication skills for cross-departmental coordination

• Ability to track grant expenditures, follow funder compliance guidelines, and manage tasks under general supervision

• Experience or interest in non-profit financial management, social services, preferred

• Experience withgrant writing, a plus

Additional Information

This is a full-time non-exempt role with an hourly rate between $27.47-$32.96 (annualized at 35 hours per work to $50,000-$60,000) with a full benefits package. Benefits include medical, dental, and vision insurance, 25 days of paid time off, access to a retirement account with an employer to match, tuition reimbursement, and access to daily pay.

This is a hybrid role with an expectation of working 3 days a week in our Briarwood, Queens office with a schedule of Monday-Friday 9am-5pm.

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