Grants Administration Coordinator

University Of Nebraska Medical Center; Omaha, Northern (NE, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

University of Nebraska Medical Center (UNMC) seeks an experienced grants administrator to prepare and submit funding proposals across federal, non-federal, and state agencies. You will develop budgets, track funding, and advise faculty on post‑award financial management, ensuring compliance with sponsor and institutional standards.

The role requires strong Excel/Word skills, excellent organization, and the ability to handle sensitive situations under deadlines.

Qualifications

• 2 years of increasingly responsible administrative support experience including accounting/budgeting.
• Proficient in Microsoft Excel and Microsoft Word.
• Excellent organization and communication skills, able to handle sensitive situations.

Responsibilities

• Prepare and submit funding proposals (grants, contracts, subcontracts) to federal, non-federal, state agencies, foundations and industry.
• Develop budgets and track funding in compliance with UNMC and sponsor standards.
• Advise faculty and staff on post-award financial management.

Skills

Administrative support

Budgeting

Communication

Organization

Microsoft Excel

Microsoft Word

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

SAP

Microsoft Outlook

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Work Schedule

Work Schedule Monday - Friday; 8:00AM - 5:00PM; Hours may vary

Remote/Telecommuting

Remote/Telecommuting Hybrid (part-time working on site, part-time working off-site)

Position Summary

Interfaces with faculty, research personnel, administrators and staff to conduct a full range of activities to prepare and submit funding proposals (grants, contracts, subcontracts, etc.) to various federal, non-federal, and state agencies to include foundations and industry organizations. Efficiently develops budgets and tracks funding in compliance with UNMC and sponsor standards. Advises faculty and staff on post award financial management.

Required and Preferred Qualifications

Required Education:

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

Required Experience

Required Experience 2 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support to include accounting/budgeting experience.

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications:

Required Computer Applications: Microsoft Excel, Microsoft Word

Required Other Computer Applications:

Required Additional Knowledge, Skills and Abilities:

• This position requires excellent organization and communication skills, ability to work under pressure situations and deadlines, and have the ability to work with challenging individuals and properly handle sensitive situations.
• Ability to research and locate agencies funding guidelines and instructions. Must be able to interpret, and explain regulations, policies and procedures related to grant and contract submission and administration.
• Proficiency in spreadsheets is essential. Individual will provide comprehensive information on select COM research and funding to the Administrators and COM Business Director upon their request.

Preferred Education

Accounting, Finance, Business, or related field

Preferred Experience

• Accounting experience, which includes analysis and monitoring of sponsored projects, effort reports and related payroll funding changes, and financial reporting.
• Prior experience in research laboratory management and research grants administration would be beneficial.

Preferred License

Preferred License: No

Preferred Computer Applications

Preferred Computer Applications: Microsoft Access, SAP, Microsoft Outlook

Preferred Other Computer Applications

Preferred Additional Knowledge, Skills and Abilities

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree?
  • Yes
  • No
• * Do you have a minimum of two years increasingly responsible administrative support experience to include accounting/budgeting experience?
  • Yes
  • No
• * If you do have a minimum of two years increasingly responsible administrative support experience to include accounting/budgeting experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Excel and Microsoft Word?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.