Graduate Student Services Specialist

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Discounts on campus events

Job summary

UNC-Chapel Hill is seeking a Graduate Academic Programs Administrator to serve as the primary coordinator for graduate admissions, funding administration and student records within the Department of Communication. You will work with faculty and staff to support student success and ensure smooth graduate operations.

You will develop expertise in Graduate School policies, manage funding processes and assist with orientation and enrollment activities, while also providing backup coverage for

Qualifications

• Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
• Experience using ConnectCarolina, PeopleSoft, Online Syllabus Manager (OSM), Online Learning Contract Manager (OLCM), 25Live, WordPress, Tableau, GradStar, Slate, or similar systems.
• Knowledge of university policies, procedures, and organizational structures related to student services, graduate education, admissions, funding, enrollment, and academic progress.
• Experience supporting undergraduate and/or graduate students, including graduate student funding administration and student services operations.
• Demonstrated ability to interpret, apply, and communicate institutional policies and procedures to students, faculty, and staff in support of academic and administrative processes.
• Experience collaborating with faculty, departmental leadership, and campus partners to support student success and graduate education initiatives.

Responsibilities

• Coordinate graduate admissions, recruitment, funding administration, student appointments, enrollment, academic progress, student records, orientation, and graduate academic operations.
• Serve as the primary contact for graduate students and collaborate with faculty, the Graduate School, departmental leadership, finance and human resources staff, and other campus partners to support student success and the effective administration of the department’s graduate programs.
• Develop expertise in Graduate School policies, graduate funding administration, academic milestones, and student records management while providing exceptional service to students, faculty, and campus partners.
• Cross-train in undergraduate scheduling and registration processes to provide operational backup and ensure continuity of student services across the department.

Education

Bachelor’s degree

Tools

ConnectCarolina

PeopleSoft

Online Syllabus Manager (OSM)

Online Learning Contract Manager (OLCM)

25Live

WordPress

Tableau

GradStar

Slate

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Through teaching, research and service, the Department of Communication addresses the many ways communication functions to create, sustain, and transform personal life, social relations, political institutions, economic organizations, and cultural and aesthetic conventions in society; promotes competencies required for various modes of mediated and non mediated communication; and develops skills for analyzing, interpreting and critiquing communication problems and questions.

The program of study offered by the Department thus provides a firm foundation for enriched personal living, for professional effectiveness regardless of the specific career one may pursue, and for informed participation in human community. The Department and personnel are recognized for significant contributions to the profession and to the University, state, and nation.

Position Summary

This position serves as the primary administrative and operational support professional for graduate academic programs within the department. Working closely with the Director of Graduate Studies and faculty leadership, the position coordinates graduate admissions, recruitment, funding administration, student appointments, enrollment, academic progress, student records, orientation, and graduate academic operations. The position serves as the primary point of contact for graduate students and works collaboratively with faculty, the Graduate School, departmental leadership, finance and human resources staff, and other campus partners to support student success and the effective administration of the department’s graduate programs. The successful candidate develops expertise in Graduate School policies, graduate funding administration, academic milestones, and student records management while providing exceptional service to students, faculty, and campus partners. The position is cross-trained in undergraduate scheduling and registration processes to provide operational backup and ensure continuity of student services across the department.

Minimum Education and Experience Requirements

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience using ConnectCarolina, PeopleSoft, Online Syllabus Manager ( OSM ), and Online Learning Contract Manager ( OLCM ), 25Live, WordPress, Tableau, GradStar, Slate, or similar systems.
• Knowledge of university policies, procedures, and organizational structures related to student services, graduate education, admissions, funding, enrollment, and academic progress.
• Experience supporting undergraduate and/or graduate students, including graduate student funding administration and student services operations.
• Demonstrated ability to interpret, apply, and communicate institutional policies and procedures to students, faculty, and staff in support of academic and administrative processes.
• Experience collaborating with faculty, departmental leadership, and campus partners to support student success and graduate education initiatives.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Student Services Specialist position.
  • Bachelor's, Master's, and/or Doctorate
  • Associate's degree and at least 2 years of related experience
  • Combination of post-high school education and experience in a related field to equal at least 4 years (ex. 1 year of college and 3 years of related experience)
  • Did not complete high school but have a combination of high school education and related experience to equal at least 8 years ( ex. 1 year of high school and 7 years of related experience)
  • None of the above
• Describe any prior experience working with student services.

  (Open Ended Question)

• Describe specific ways in which your current or prior work experience involved support of students and faculty.

  (Open Ended Question)