Student Services Specialist - Advanced

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Campus discounts

Child care savings

Campus events discounts

Job summary

The University of North Carolina at Chapel Hill seeks a Graduate Student Services Specialist to provide administrative and operational support for graduate programs within the Department of Communication.

You will coordinate admissions, recruitment, funding, student appointments, enrollment, and records, and act as the primary contact for graduate students, working closely with the Graduate School and department leadership.

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Experience supporting graduate programs, admissions, and funding administration.
• Ability to interpret and communicate university policies to students, faculty, and staff.
• Strong organizational and collaborative skills for coordinating graduate operations.

Responsibilities

• Coordinate graduate admissions, recruitment, funding administration, student appointments, enrollment, and academic progress.
• Manage student records, orientation, and graduate academic operations.
• Serve as primary point of contact for graduate students, coordinating with Graduate School and department leadership.
• Collaborate with faculty, finance, HR, and campus partners to support student success.
• Provide backup support for undergraduate scheduling and registration processes.

Skills

Graduate admissions coordination

Student services experience

Policy interpretation

Cross-functional communication

Education

Bachelor’s degree

Tools

ConnectCarolina

PeopleSoft

OSM (Online Syllabus Manager)

OLCM (Online Learning Contract Manager)

25Live

WordPress

Tableau

GradStar

Slate

Job description

Posting Information

Department: Communication-311400

Career Area: Student Services

Is this an internal only recruitment?: No

Posting Open Date: 11/11/2026

Application Deadline: 11/23/2026

Position Type: Permanent Staff (SHRA)

Position Title: Student Services Specialist - Advanced

Salary Grade Equivalent: NC08 / GN12

Working Title: Graduate Student Services Specialist

Position Number: 20079418

Vacancy ID: P021556

Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent

Hours per week: 40

Work Schedule: Monday-Friday, 8am-5pm

Work Location: CHAPEL HILL, NC

Position Location: North Carolina, US

Hiring Range: $58,000 - $63,000

Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants: This position is not eligible for H-1B sponsorship.

Position Summary Information

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

Through teaching, research and service, the Department of Communication addresses the many ways communication functions to create, sustain, and transform personal life, social relations, political institutions, economic organizations, and cultural and aesthetic conventions in society; promotes competencies required for various modes of mediated and non mediated communication; and develops skills for analyzing, interpreting and critiquing communication problems and questions. The program of study offered by the Department thus provides a firm foundation for enriched personal living, for professional effectiveness regardless of the specific career one may pursue, and for informed participation in human community. The Department and personnel are recognized for significant contributions to the profession and to the University, state, and nation.

Position Summary

This position serves as the primary administrative and operational support professional for graduate academic programs within the department. Working closely with the Director of Graduate Studies and faculty leadership, the position coordinates graduate admissions, recruitment, funding administration, student appointments, enrollment, academic progress, student records, orientation, and graduate academic operations. The position serves as the primary point of contact for graduate students and works collaboratively with faculty, the Graduate School, departmental leadership, finance and human resources staff, and other campus partners to support student success and the effective administration of the department’s graduate programs. The successful candidate develops expertise in Graduate School policies, graduate funding administration, academic milestones, and student records management while providing exceptional service to students, faculty, and campus partners. The position is cross-trained in undergraduate scheduling and registration processes to provide operational backup and ensure continuity of student services across the department.

Minimum Education And Experience Requirements

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience using ConnectCarolina, PeopleSoft, Online Syllabus Manager ( OSM ), and Online Learning Contract Manager ( OLCM ), 25Live, WordPress, Tableau, GradStar, Slate, or similar systems.
• Knowledge of university policies, procedures, and organizational structures related to student services, graduate education, admissions, funding, enrollment, and academic progress.
• Experience supporting undergraduate and/or graduate students, including graduate student funding administration and student services operations.
• Demonstrated ability to interpret, apply, and communicate institutional policies and procedures to students, faculty, and staff in support of academic and administrative processes.
• Experience collaborating with faculty, departmental leadership, and campus partners to support student success and graduate education initiatives.

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Quick Link

https://unc.peopleadmin.com/postings/328545

Contact Information

Office of Human Resources Contact Information: If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.