Graduate Student Services Specialist

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 58,000 - 63,000; Full time

Job summary

University of North Carolina at Chapel Hill is seeking a Graduate Student Services Specialist to manage graduate admissions, funding, and student records within the Department of Communication. The role partners with the Graduate School, faculty, and campus offices to support student success.

The position emphasizes service orientation, knowledge of Graduate School policies, and cross-training in undergraduate scheduling to ensure smooth operations across programs.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Experience with graduate admissions, funding administration, or student services is preferred.
• Familiarity with university policies related to graduate education is valuable.

Responsibilities

• Coordinate graduate admissions and recruitment for the department.
• Manage funding administration, enrollments, and student records.
• Serve as primary contact for graduate students and collaborate with campus partners.

Skills

ConnectCarolina

PeopleSoft

OSM

OLCM

25Live

WordPress

Tableau

GradStar

Slate

Education

Bachelor's degree

Job description

Posting Information

• Department: Communication-311400
• Career Area: Student Services
• Is this an internal only recruitment?: No
• Posting Open Date: 11/11/2026
• Application Deadline: 11/23/2026
• Position Type: Permanent Staff (SHRA)
• Position Title: Student Services Specialist - Advanced
• Salary Grade Equivalent: NC08 / GN12
• Working Title: Graduate Student Services Specialist
• Position Number: 20079418
• Vacancy ID: P021556
• Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent
• Hours per week: 40
• Work Schedule: Monday-Friday 8am-5pm
• Work Location: CHAPEL HILL, NC
• Position Location: North Carolina, US
• Hiring Range: $58,000 - $63,000
• Notice to Applicants: This position is not eligible for H-1B sponsorship.
• Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Through teaching, research and service, the Department of Communication addresses the many ways communication functions to create, sustain, and transform personal life, social relations, political institutions, economic organizations, and cultural and aesthetic conventions in society; promotes competencies required for various modes of mediated and non mediated communication; and develops skills for analyzing, interpreting and critiquing communication problems and questions. The program of study offered by the Department thus provides a firm foundation for enriched personal living, for professional effectiveness regardless of the specific career one may pursue, and for informed participation in human community. The Department and personnel are recognized for significant contributions to the profession and to the University, state, and nation.

Position Summary

This position serves as the primary administrative and operational support professional for graduate academic programs within the department. Working closely with the Director of Graduate Studies and faculty leadership, the position coordinates graduate admissions, recruitment, funding administration, student appointments, enrollment, academic progress, student records, orientation, and graduate academic operations. The position serves as the primary point of contact for graduate students and works collaboratively with faculty, the Graduate School, departmental leadership, finance and human resources staff, and other campus partners to support student success and the effective administration of the department's graduate programs. The successful candidate develops expertise in Graduate School policies, graduate funding administration, academic milestones, and student records management while providing exceptional service to students, faculty, and campus partners. The position is cross-trained in undergraduate scheduling and registration processes to provide operational backup and ensure continuity of student services across the department.

Minimum Education and Experience Requirements

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience using ConnectCarolina, PeopleSoft, Online Syllabus Manager (OSM), and Online Learning Contract Manager (OLCM), 25Live, WordPress, Tableau, GradStar, Slate, or similar systems.
• Knowledge of university policies, procedures, and organizational structures related to student services, graduate education, admissions, funding, enrollment, and academic progress.
• Experience supporting undergraduate and/or graduate students, including graduate student funding administration and student services operations.
• Demonstrated ability to interpret, apply, and communicate institutional policies and procedures to students, faculty, and staff in support of academic and administrative processes.
• Experience collaborating with faculty, departmental leadership, and campus partners to support student success and graduate education initiatives.

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Quick Link

https://unc.peopleadmin.com/postings/328545