Graduate Programs Operations Coordinator (Temp)

Pacific-University; Forest Grove (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Pacific University in Forest Grove seeks a Program Coordinator to provide high-level administrative and operational support for graduate programs. You will align divisional operations, manage budgets, and serve as a liaison among students, faculty, and university service departments.

Responsibilities include onboarding, student registration, scheduling, and coordinating communications for events and program materials, with emphasis on confidentiality and service excellence.

Qualifications

• Minimum of three years of related professional experience.
• Demonstrated knowledge of Microsoft Office, Outlook, and/or Google Suite.
• Proficiency with facilitating meetings or events online (e.g., Zoom, Google Meets).
• Command of written and spoken English is required.
• Excellent customer service and successful written and verbal communication with a broad and diverse audience.
• Ability to maintain confidential, detailed records.
• Proficient in the use of common office software, spreadsheets, email, databases, and electronic platforms.
• Ability to prioritize and perform multiple projects, track data, meet timelines, respond to others in a timely manner.

Responsibilities

• Align divisional operations by collaborating with Executive Assistants and Budget Managers to standardize program management practices across the college.
• Serve as a strategic liaison between the division and university-wide service departments to ensure seamless communication and resource sharing.
• Attend planning meetings and provide insights to harmonize processes across academic units.
• Implement and manage program budgets, ensuring compliance with policies and provide regular reports to budget managers.
• Process and authorize payments by reconciling invoices.
• Coordinate onboarding for new faculty and students, including orientation logistics and compliance tracking.
• Manage student registration and course scheduling in consultation with Program Directors.
• Direct the student entry process and supervise work-study personnel.

Skills

Communication

Customer service

Data management

Confidentiality

Time management

Tools

Zoom

Google Meet

Moodle

Job description

Pacific University in Forest Grove seeks a Program Coordinator to provide high-level administrative and operational support for graduate programs. You will align divisional operations, manage budgets, and serve as a liaison among students, faculty, and university service departments.

Responsibilities include onboarding, student registration, scheduling, and coordinating communications for events and program materials, with emphasis on confidentiality and service excellence.