Graduate Programs Operations Coordinator

University of Pennsylvania; Pennsylvania; On-site; USD 30,000 - 40,000; Full time

Job summary

University of Pennsylvania in Philadelphia, PA, invites applications for an Administrative Coordinator in the College of Liberal and Professional Studies. The role provides administrative and operational support for graduate programs, coordinating communications and enrollment-related activities while serving as a liaison with university offices to ensure efficient program operations.

The position requires completing onboarding tasks, managing calendars, and processing financial transactions.

Qualifications

• High School/GED with 5–7 years experience or bachelor's with 2–3 years preferred.
• Excellent written and verbal communication and interpersonal skills.
• Strong organizational and project management abilities.
• Experience coordinating events and managing administrative processes.
• Ability to work on campus at least 80% of the time.
• Proficiency with Word, Excel, PowerPoint, Outlook, and Teams.

Responsibilities

• Provide administrative, operational, and student services support
• Manage communications with prospective and current students
• Coordinate enrollment-related activities
• Maintain program calendars and platforms
• Prepare reports and data for programs
• Process financial transactions and travel documentation
• Coordinate events, orientations, and recruitment activities
• Support registration, onboarding, and alumni outreach
• Liaise with University offices to streamline operations
• Responsibilities may shift among programs based on enrollment and needs

Skills

Communication

Organization

Data analysis

Time management

Microsoft Office

Education

High School Diploma + experience

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

University of Pennsylvania in Philadelphia, PA, invites applications for an Administrative Coordinator in the College of Liberal and Professional Studies. The role provides administrative and operational support for graduate programs, coordinating communications and enrollment-related activities while serving as a liaison with university offices to ensure efficient program operations.

The position requires completing onboarding tasks, managing calendars, and processing financial transactions.