Program Coordinator

University of the Pacific; Stockton (CA); On-site; USD 28,929 - 35,817; Full time

Job summary

The Chronicle Of Higher Education, Inc. seeks a Program Coordinator in Stockton, California. This role provides essential support to the Assistant Director by ensuring compliance with grant requirements and overseeing staff involved in afterschool programs.

Ideal candidates should have an Associate's Degree, with three years of experience in an educational setting. Strong organizational skills, proficiency in office software, and effective communication are essential to succeed in this position.

Qualifications

• Three years of experience in educational tutoring or afterschool programs.
• Proficiency in using computer office software.
• Ability to build and maintain effective working relationships.

Responsibilities

• Support the Assistant Director with program operations.
• Coordinate daily operations and monitor compliance.
• Create and monitor schedules for program staff.

Skills

Organizational skills

Time management

Problem-solving

Verbal communication

Written communication

Customer service

Education

Associate's Degree

Tools

Word processing software

Spreadsheet applications

PowerPoint or similar

Job description

Program Coordinator

Primary Purpose:
The Program Coordinator provides support to the Assistant Director with the program operations and monitoring and ensuring compliance with the program grant requirements.

This is a renewable eleven (11) month position funded by a grant.

Essential Functions

• Supports the Assistant Director by coordinating daily operations, and monitoring program activities to ensure compliance with grant requirements with Stockton Unified School District.
• Provides oversight, direction and support to student and temporary casual employees involved in the program to ensure satisfactory attendance, performance and problem solving.
  • Creates and monitors schedules.
  • Assigns and reviews work.
• Substitutes as an after school program staff when necessary.
• Communicates with the Assistant Director as needed daily, weekly and monthly on program operations through both written and verbal means.
• Assists the Program Director in determining staffing for site locations, hiring and placement, training and coaching student and temporary casual employees.
• Assists in payroll, monitoring program budget and other administrative duties.
• Composes and prepares letters, correspondence, special reports, technical papers and presentations.
• Attends meetings and takes minutes for review and/or distribution.
• Liaison between University of the Pacific and Stockton Unified School District.
• Assists in recruitment of student and temporary casual employees.
• Monitors office equipment, facilities and duplicating services ensuring all are operational and have no need of repair. Orders unit's supplies, repair of equipment and facilities when needed or requested.
• Responds to unit personnel on general inquiries and provides information to those the unit serves.
• Maintains a variety of department records both electronically and manually including but not limited to class enrollments, student records and areas of compliance.
• Recommends new procedures for streamlining administrative duties or office functions.
• Performs other duties as assigned or requested.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision‑making that demonstrates awareness of, and responsiveness to, the ways socio‑cultural forces related to race, gender, ability, sexuality, socio‑economic status, etc. impede or propel students, faculty and staff.

Minimum Qualifications

• Associate's Degree or sixty (60) units of completed post‑secondary high school education coursework.
• Three (3) years of experience in educational tutoring or afterschool programs.

Preferred Qualifications

• Excellent organizational, time management skills and strong problem‑solving skills.
• Demonstrated proficiency in the use of computer office software including word‑processing, spreadsheet applications and mail merge functions. PowerPoint or similar programs highly desired.
• Excellent verbal and written communications skills; ability to establish and maintain effective working relationships with staff, departments, and others.
• Excellent phone & customer service skills, office organization, and records management skills.
• Familiarity with basic budget and bookkeeping procedures.
• Web content management desired.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of standing, walking and sitting. Repetitive hand/wrist motion while using computer keyboard and phone. Occasional climbing stairs, bending, stooping and reaching. Constant verbal and written communication. Occasional lifting up to twenty‑five (25) pounds.

Work Environment/Work Week/Travel

Work is primarily performed in a standard office environment. Work performed during standard business hours and may include weekends to meet business needs. Light travel as needed to different site locations.

Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University's insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range

$21–$26 per hour; We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.