Graduate Programs Administrative Specialist

The University of Texas at Austin; Utah; On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive health benefits

Vision, Dental, Life, and Disability

Paid vacation, sick leave, and holidys

Retirement plan (TRS)

Tuition assistance

Access to UT libraries/museums

Staff shuttle and transit discounts

Training and conference opportunities

Job summary

The University of Texas at Austin's James A Michener Center for Writers seeks a Graduate Administrative Program Coordinator to administer and coordinate the graduate degree program and provide office support. You will manage records, front-desk operations, admissions communications, and degree progress activities, enabling a smooth student experience.

You will advise students, coordinate registrations, and assist committees; strong Excel/Outlook/Word skills and attention to detail are essential.

Qualifications

• Bachelor’s Degree and three years’ experience.
• Demonstrated strong and consistent in-person attendance.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Competencies: Ability to organize, prioritize, multi-task and meet deadlines.
• Strong accuracy and attention to detail, initiative skills, ability to follow directions, and critical thinking.
• Effective and responsive communication.
• Excellent interpersonal skills and ability to positively interact and clearly communicate with supervisor, co-workers and all constituents including outside vendors, faculty, staff, and students.
• Demonstrated ability to prioritize tasks and work independently to complete those tasks.

Responsibilities

• Program Administration: Maintains centralized program records, templates, and documentation. Prepare/maintain statistical reports. Prepare annual student handbook updates. Supports program reviews.
• Communications and Daily Operations: Serve as primary full-time front desk representative for the Dobie House. Welcome guests, answer phones, deliver mail and respond to routine questions.
• Admissions and Recruitment: Primary contact for graduate student applicant communications; coordinate admissions screeners’ training and access to files; plan Admissions Committee meetings.
• Advising and Degree Progress: Maintain graduate coordinator desktop and degree audit system; advise students and oversee enrollment and progress toward degree; coordinate course registration and petitions.
• Other duties as assigned.

Skills

Excellent communication

Strong organizational skills

Attention to detail

Ability to multitask

Education

Bachelor’s Degree and three years’ experience

Tools

Microsoft Excel

Outlook

Word

Job description

The University of Texas at Austin's James A Michener Center for Writers seeks a Graduate Administrative Program Coordinator to administer and coordinate the graduate degree program and provide office support. You will manage records, front-desk operations, admissions communications, and degree progress activities, enabling a smooth student experience.

You will advise students, coordinate registrations, and assist committees; strong Excel/Outlook/Word skills and attention to detail are essential.