Graduate Administrative Program Coordinator

utaustin; United States; On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive health benefits

Vision, Dental, Life, and Disability保险

Paid vacation, sick leave, and public/

Job summary

University of Texas at Austin is seeking a Graduate Administrative Program Coordinator for the Michener Center for Writers. The role administers the graduate degree program and provides essential office support, reporting to academic leadership on campus.

The position emphasizes coordinating all phases of graduate activities, maintaining records, and ensuring smooth operations within a highly selective program that receives thousands of applications annually.

Responsibilities

• Maintains centralized program records, templates, and documentation.
• Prepare/maintain statistical reports and annual handbook updates.
• Serve as primary full-time front desk representative for the Dobie House, welcoming guests and coordinating office activities.

Job description

Job Posting Title:

Graduate Administrative Program Coordinator ----

Hiring Department:

James A Michener Center for Writers ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Exempt from FLSA ----

Earliest Start Date:

Dec 07, 2026 ----

Position Duration:

Expected to Continue ----

Location:

UT MAIN CAMPUS ----

Job Details:

General Notes

The James A. Michiner Center for Writers is one of the top five graduate creative writing programs in the world. Administered under the Office of Academic Affairs and reporting to the Executive Vice President and Provost, the Michiner Center can receive upwards of over 1000 applications a year and accepts fewer than 1% of applicants. The program spans three years and offers 12 fellows each year unparalleled funding. The extraordinary faculty and alumni have received honors from the Pulitzer Prizes, the National Book Foundation, Oprah's Book Club, and many others. Located in the historic J. Frank Dobie House, the Michiner Center for Writers is a jewel in the crown of UT Austin, and its faculty and fellows are crafting literary art that reaches national and international audiences.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you are the type of person that wants to know your work has meaning and impact, you will appreciate working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)
• Vision, Dental, Life, and Disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

To administer and coordinate the Michener Center for Writers graduate degree program and provide office support. Responsible for coordinating all phases of graduate degree activities.

Responsibilities

Program Administration:

Maintains centralized program records, templates, and documentation. Prepare/maintain statistical reports. Prepare annual student handbook updates. Supports program reviews. Keep up to date with University requirements and procedures, maintain required authorizations, and attend process training sessions as needed.

Communications and Daily Operations:

Serve as primary full-time front desk representative for the Dobie House. Act as initial point of contact for visitors and students, including welcoming guests, answering telephones, delivering mail, and responding to routine questions. Coordinate use of conference/office rooms and assist with maintaining office supplies, setting up student mailboxes, and distributing mail. Review MCW email account and respond or route to appropriate staff as needed. Check in/out MCW library books. Report facilities and maintenance issues as needed. Provide information to the Director, Assistant Director, MCW staff, and relevant individuals and committees on University policies, individual students, and other departmental matters as needed. Maintain effective communications with and act as a liaison between Michener Center students and the Office of Graduate and Post-doctoral Studies, and graduate coordinators and faculty in other departments for student course needs. Collaborate effectively with MCW staff to ensure business operations are met and MCW student and faculty experience is supported.

Admissions and Recruitment :

Serves as primary contact for graduate student applicant communications providing consistent and professional information. Process/organize applicant materials: Coordinate admissions screeners' training and access to application files and facilitate screener payments. Facilitate faculty committee access to admissions databases and spreadsheets. Plan/attend Admissions Committee meetings; counsel faculty on applicant information, prepare/submit fellowship applications to Admissions Office, maintain correspondence with applicants and referees; Support admission committee's recruitment efforts including planning student recruiting visits, group meals, faculty/student introductions, process related RTAs and travel reimbursements. Manage communications with incoming students to ensure they have up-to-date information