Graduate Programs & Admin Coordinator, Materials Science

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Tuition benefits

Flexible work hours

Wellness programs

Job summary

University of Pennsylvania’s Materials Science and Engineering department seeks a Graduate Program and Administrative Coordinator to manage graduate affairs from admissions through commencement. The role provides administrative support to the Graduate Group Chair and Master’s/PhD committees, advising on curricula and DegreeWorks, and maintaining data integrity.

The position coordinates events, TA appointments, and department communications, ensuring smooth operations and compliance with

Qualifications

• Bachelor's degree and 2–3 years of related experience or equivalent
• Technological savvy with Google and Microsoft products; data management and familiarity with Banner, Slate, BP Logix, DegreeWorks a plus
• Excellent organizational, interpersonal, customer service, and written and oral communication skills
• Ability to multitask in a deadline-driven environment
• Ability to interpret policies and communicate them to students and faculty to ensure compliance
• Confidentiality of records and sensitive information maintained
• Experience with communications, social media, and web is a plus

Responsibilities

• Oversee the entire graduate student lifecycle from admissions to commencement, including advising students and monitoring progress
• Provide administrative support to the Graduate Group Chair and program directors
• Advise Ph.D. and Master's students on curricula and DegreeWorks in coordination with faculty leadership
• Manage shared graduate files and data across department and university systems
• Organize graduate events and coordinate TA appointments
• Greet visitors and assist in departmental events and outreach

Skills

Organizational skills

Communication skills

Multitasking

Data management

Problem solving

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Banner

Slate

BP Logix

DegreeWorks

Job description

University of Pennsylvania’s Materials Science and Engineering department seeks a Graduate Program and Administrative Coordinator to manage graduate affairs from admissions through commencement. The role provides administrative support to the Graduate Group Chair and Master’s/PhD committees, advising on curricula and DegreeWorks, and maintaining data integrity.

The position coordinates events, TA appointments, and department communications, ensuring smooth operations and compliance with