Senior Administrative Lead — Materials Science & Engineering

Penn State University; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Penn State University’s Department of Materials Science and Engineering seeks an Administrative Assistant (Senior Support) to provide comprehensive administrative support to a faculty member, manage research group operations, and coordinate annual conferences. The role oversees office processes, scheduling, travel, and communications.

The position requires an Associate Degree and 4+ years of relevant experience, with duties including budget monitoring, vendor coordination, and confidential task

Qualifications

• Associate degree or equivalent required.
• 4+ years of relevant administrative experience.
• No professional certifications required.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes.
• Greet visitors and provide information; review, respond to, and direct inquiries.
• Support scheduling, personal calendars, and travel arrangements.
• Coordinate meeting logistics including scheduling, material preparation, and agendas.
• Compose, review, and distribute internal and external communications.
• Create and maintain files and databases; monitor and maintain budget and expenditures.

Skills

Administrative support

Budget management

Event coordination

Communication

Education

Associate Degree

Job description

Penn State University’s Department of Materials Science and Engineering seeks an Administrative Assistant (Senior Support) to provide comprehensive administrative support to a faculty member, manage research group operations, and coordinate annual conferences. The role oversees office processes, scheduling, travel, and communications.

The position requires an Associate Degree and 4+ years of relevant experience, with duties including budget monitoring, vendor coordination, and confidential task