Graduate Programs Administrative Coordinator

Penn State University; University Park (TX); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Benefits package including healthcare/

Retirement plans

Job summary

Penn State University is seeking an Academic Program Coordinator to support graduate programs, including residential, online, and hybrid offerings. You will manage course scheduling, admissions, and student records while coordinating exams, dissertations, and advising activities.

You will work closely with students, faculty, and Graduate Enrollment Services to ensure timely graduation, compliance, and top-tier service across multiple campuses.

Qualifications

• GED or HS required; 2+ years relevant experience
• Proficiency with Microsoft 365 preferred
• Strong organization and communication skills

Responsibilities

• Build and manage course schedules in LionPATH, including course setup and Zoom scheduling for residential, online, and hybrid courses
• Coordinate examinations and dissertation defenses, scheduling, communications, and related logistics
• Monitor student progress and degree requirements by tracking milestones and graduation eligibility
• Communicate with graduate students regarding registration, requirements, policies, deadlines, and graduation processes
• Prepare and process reports, GA appointments, offer letters, contracts, and salary assignments
• Coordinate graduate admissions activities and serve as a primary contact for prospective graduate students
• Maintain student and program records, advising folders, tracking spreadsheets, and academic documentation
• Provide guidance on registration, advising, policies, and program requirements
• Support course enrollment management through registration assistance and overrides
• Coordinate meetings, events, seminars, and campus facilities and food service
• Provide logistical support for on-site, online, and hybrid programs through scheduling and Zoom administration
• Collaborate with Graduate Enrollment Services, faculty, and university offices

Skills

Interpersonal skills

Written and verbal communication

Organizational skills

Customer service

Microsoft 365

Education

HS diploma or GED

Tools

SAP Concur

iTwo

GRADS

25Live

Job description

Penn State University is seeking an Academic Program Coordinator to support graduate programs, including residential, online, and hybrid offerings. You will manage course scheduling, admissions, and student records while coordinating exams, dissertations, and advising activities.

You will work closely with students, faculty, and Graduate Enrollment Services to ensure timely graduation, compliance, and top-tier service across multiple campuses.