Graduate Programs Lead & Admin Coordinator, Engineering

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania in Philadelphia seeks a Graduate Program and Administrative Coordinator for the Materials Science and Engineering department. You will lead the graduate programs, support administrative services, and manage complex data and workflows.

You will advise Ph.D. and master's students, coordinate admissions, and oversee program information systems, while supporting events and department operations with a focus on confidentiality and efficiency.

Qualifications

• Bachelor’s degree and a minimum of two to three years of related experience or an equivalent combination of education and experience.
• Demonstrated exceptional technological savviness including familiarity with Google and Microsoft products and mastery of data management, especially spreadsheets.
• Experience with Banner, Slate, BP Logix, reimbursement systems, and/or DegreeWorks is a plus.
• Demonstrated excellent organizational, interpersonal, customer service, and oral and written communication skills.
• Must multitask while maintaining professionalism and attention to detail in a deadline-driven environment.
• Ability to interpret and apply institutional policies and communicate them effectively to students and faculty.

Responsibilities

• Oversee the entire graduate student lifecycle for both Ph.D. and master’s students, from admissions to commencement, including advising students, monitoring student progress, and student communications.
• Provide comprehensive administrative support to the Graduate Group Chair, Director of the Master’s Degree Program, and Ph.D. Admissions Chair.
• Serve as an advisor to Ph.D. and Master’s students, advising on high level issues in coordination with faculty graduate leadership, including oversight of students' academic plans in DegreeWorks.
• Manage shared graduate files and data within the department and University systems.
• Organize all key graduate student events and activities including New Student Orientation, welcome and commencement activities, and info sessions.
• Handle all TA appointments, coordinating with PEFS Payroll.
• Manage the MSE Graduate Group including bylaws, appointments, membership, and communications.
• Serve as liaison to the MatGO graduate student group.
• Manage travel and reimbursements for departmental visitors.
• Assist in greeting visitors and events, cross-train in general departmental needs including supply ordering, seminar coordination, web management, and social media.

Skills

Google Suite

Microsoft Office

Data management

Communication

Organizational skills

Multitasking

Education

Bachelor’s degree

2–3 years related experience

Tools

Banner

Slate

BP Logix

DegreeWorks

Job description

University of Pennsylvania in Philadelphia seeks a Graduate Program and Administrative Coordinator for the Materials Science and Engineering department. You will lead the graduate programs, support administrative services, and manage complex data and workflows.

You will advise Ph.D. and master's students, coordinate admissions, and oversee program information systems, while supporting events and department operations with a focus on confidentiality and efficiency.