Graduate Programs Admin Lead – Student Lifecycle

University of Pennsylvania; United (PA); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Time away from work

Job summary

The University of Pennsylvania, Penn Engineering, seeks a Graduate Program and Administrative Coordinator in Philadelphia to lead graduate program processes, advise students, and manage data across university systems. You will steward PhD and Master’s students from admissions to commencement, and support events and departmental needs as a core team member.

The role requires a Bachelor’s degree with 2–3 years’ related experience, strong data management, and excellent communication.

Qualifications

• Bachelor’s degree with 2–3 years related experience.
• Strong data management and proficiency with Google and Microsoft products.
• Excellent organizational, interpersonal, customer service, and written communication skills.

Responsibilities

• Oversee the graduate student lifecycle from admissions to commencement.
• Advise the Graduate Group Chair, Director of the Master’s Degree Program, and Ph.D. Admissions Chair.
• Maintain data in Curriculum Manager, Slate, BP Logix, and DegreeWorks; manage shared graduate files.
• Organize graduate events: orientation, welcome, commencement, info sessions and exams.
• Coordinate TA appointments with PEFS Payroll and ensure policy adherence.
• Liaise with MatGO graduate student group and support departmental activities.

Skills

Data management

Google/Microsoft tools

Oral and written communication

Organizational skills

Confidentiality

Education

Bachelor’s degree

Tools

Banner

Slate

BP Logix

DegreeWorks

Job description

The University of Pennsylvania, Penn Engineering, seeks a Graduate Program and Administrative Coordinator in Philadelphia to lead graduate program processes, advise students, and manage data across university systems. You will steward PhD and Master’s students from admissions to commencement, and support events and departmental needs as a core team member.

The role requires a Bachelor’s degree with 2–3 years’ related experience, strong data management, and excellent communication.