Graduate Program and Administrative Coordinator - Materials Science and Engineering - Penn Engineering

Trustees of University of Pennsylvania; Philadelphia (Philadelphia County); Sur place; USD 52 000 - 68 000; Plein temps

Résumé du poste

The University of Pennsylvania in Philadelphia is seeking a Graduate Program and Administrative Coordinator for the Materials Science and Engineering department. You will lead graduate program administration, advise students, and coordinate curricular processes and data across Penn systems.

Reporting to senior academic staff, you will support Ph.D. admissions, master's programs, and degree requirements, while helping plan events and ensure smooth operations for graduate students and faculty.

Qualifications

• Bachelor's degree and 2–3 years of related experience or equivalent.
• Strong data management skills and familiarity with Google and Microsoft products.
• Experience with Banner, Slate, BP Logix, reimbursement systems, and/or DegreeWorks is a plus.

Responsabilités

• Oversee the graduate student lifecycle from admissions to commencement.
• Provide administrative support to the Graduate Group Chair, Director of the Master's Degree Program, and Ph.D. Admissions Chair.
• Advise students on curricula and maintain data across university systems.
• Manage shared graduate files and communications across departments and systems.
• Organize graduate events and activities as part of the departmental support team.

Connaissances

Organizational skills

Communication skills

Problem solving

Multitasking

Formation

Bachelor's degree

Outils

Google Workspace

Microsoft Office

Banner

Slate

BP Logix

DegreeWorks

Description du poste

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Graduate Program and Administrative Coordinator - Materials Science and Engineering - Penn Engineering

Job Profile Title

Academic Coordinator

Job Description Summary

The Graduate Program and Administrative Coordinator in the Materials Science and Engineering department in Penn Engineering will serve as the lead staff person for the departmental graduate programs and is a core member of the departmental support team.

Reporting to the Director of Administrative and Academic Services, the Graduate Program and Administrative Coordinator will support the Graduate Group Chair, Director of the Master's Degree Program, and Ph.D. Admissions Chair by managing all graduate academic processes including admissions, graduate student procedures and processes as set by the University and Penn Engineering, advising students on curricula, and maintaining data. The coordinator will help to steward Ph.D. and master's students through the entire student lifecycle from admissions through to commencement. As a core member of the departmental support team, the coordinator will provide significant support for departmental needs and events.

Job Responsibilities

Graduate Advising

• Oversee the entire graduate student lifecycle for both Ph.D. and master's students, from admissions to commencement, including advising students, monitoring student progress, and student communications.
• Provide comprehensive administrative support to the Graduate Group Chair, Director of the Master's Degree Program, and Ph.D. Admissions Chair.
• Serve as an advisor to the Ph.D. and Master's students, able to advise on high level issues in coordination with faculty graduate leadership, including oversight of students' academic plans in DegreeWorks.
• Manage shared graduate files and data, including for alumni, both within the department shared drive and University systems such as Curriculum Manager, Path@Penn, BP Logix, Slate, and DegreeWorks.

Graduate Coordination

• Organize all key graduate student events and activities including New Student Orientation, Master's welcome and commencement activities, Ph.D. student cohort meetings, Master's and Ph.D. info sessions, Ph.D. visit day, Ph.D. qualifying exams, and Ph.D. oral exams.
• Handle all TA appointments, working closely with Penn Engineering Financial Services (PEFS) Payroll to ensure accuracy and adherence to established policies.
• Manage the MSE Graduate Group including bylaws, appointments, membership, and communications.
• Serve as the liaison to the MatGO graduate student group.

Administrative Coordination

• Manage travel and reimbursements for departmental visitors.
• Assist in overall departmental support including greeting visitors and events support.
• Cross-train in general departmental administrative needs including supply ordering, seminar coordination, web management, and social media.

Qualifications

• Bachelor's degree and a minimum of two to three years of related experience or an equivalent combination of education and experience.
• Demonstrated exceptional technological savvy including extensive familiarity with Google and Microsoft products and mastery of data management, especially spreadsheets. Experience with Banner, Slate, BP Logix, reimbursement systems, and/or DegreeWorks a plus.
• Demonstrated excellent organizational, interpersonal, customer service, and oral and written communication skills. Problem solver able to take the initiative and anticipate student and faculty needs.
• Must be able to multitask while maintaining a high level of professionalism and attention