Graduate Programs Strategist – Materials Science

Trustees of University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 52,000 - 68,000; Full time

Job summary

The University of Pennsylvania in Philadelphia is seeking a Graduate Program and Administrative Coordinator for the Materials Science and Engineering department. You will lead graduate program administration, advise students, and coordinate curricular processes and data across Penn systems.

Reporting to senior academic staff, you will support Ph.D. admissions, master's programs, and degree requirements, while helping plan events and ensure smooth operations for graduate students and faculty.

Qualifications

• Bachelor's degree and 2–3 years of related experience or equivalent.
• Strong data management skills and familiarity with Google and Microsoft products.
• Experience with Banner, Slate, BP Logix, reimbursement systems, and/or DegreeWorks is a plus.

Responsibilities

• Oversee the graduate student lifecycle from admissions to commencement.
• Provide administrative support to the Graduate Group Chair, Director of the Master's Degree Program, and Ph.D. Admissions Chair.
• Advise students on curricula and maintain data across university systems.
• Manage shared graduate files and communications across departments and systems.
• Organize graduate events and activities as part of the departmental support team.

Skills

Organizational skills

Communication skills

Problem solving

Multitasking

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Banner

Slate

BP Logix

DegreeWorks

Job description

The University of Pennsylvania in Philadelphia is seeking a Graduate Program and Administrative Coordinator for the Materials Science and Engineering department. You will lead graduate program administration, advise students, and coordinate curricular processes and data across Penn systems.

Reporting to senior academic staff, you will support Ph.D. admissions, master's programs, and degree requirements, while helping plan events and ensure smooth operations for graduate students and faculty.