Graduate Programs Advisor, Materials Science & Eng

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

University of California, Los Angeles (UCLA) seeks a skilled administrator to manage the Materials Science and Engineering Graduate Student Program, overseeing admissions, counseling, exam coordination, and liaison activities for graduate and undergraduate programs. This role drives enrollment, student support, and program integrity across campus offices.

The position requires strong organizational skills, policy knowledge, and proficiency with university systems.

Qualifications

• Policy interpretation and counsel on graduate requirements.
• Strong written communication and reporting abilities.
• Ability to manage multiple projects and deadlines in a university setting.
• Experience with graduate admissions processes and university systems.

Responsibilities

• Manage MS&E Graduate Student Program for master's and doctoral students.
• Administer the graduate admissions process and counsel on requirements.
• Coordinate graduate exams from scheduling to room reservations.
• Serve as liaison to Graduate Division, Registrar, and related offices.
• Coordinate recruitment visits and orientation for new students.
• Maintain the department website and ensure integrity of online student systems.
• Assist with ABET accreditation data and annual reporting.
• Support undergraduate program activities as needed.
• Schedule courses and coordinate course evaluations.

Skills

Policy interpretation

Interpersonal skills

Independent worker

Written communication

Project management

Microsoft Office

Public representation

Counseling skills

Documentation skills

SLATE system

Education

Bachelor's Degree

Tools

UCLA AIS

HSSEAS student databases

Google Apps

Web design

SLATE Graduate Admissions System

Job description

University of California, Los Angeles (UCLA) seeks a skilled administrator to manage the Materials Science and Engineering Graduate Student Program, overseeing admissions, counseling, exam coordination, and liaison activities for graduate and undergraduate programs. This role drives enrollment, student support, and program integrity across campus offices.

The position requires strong organizational skills, policy knowledge, and proficiency with university systems.