Governance Records Migration Assistant - Hybrid

The Bronx; Scottsdale (AZ); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Short-term contract

Hybrid work

Governance project

Professional exposure

Job summary

Scion Nonprofit Staffing is seeking an Administrative Assistant to support a mission-driven organization with a governance document migration project. This hybrid role allows both remote and onsite work for an estimated 3–4 weeks.

The candidate will review, migrate, and organize board minutes and governance records, ensuring confidentiality and version control, while coordinating with cloud storage and board portal tools. Strong attention to detail and independent work style are essential.

Qualifications

• Exceptional attention to detail with a methodical, organized approach to repetitive and highly focused work.
• Demonstrated experience with document or records management, including file organization, naming conventions, version control, or document migration.
• Strong reconciliation, auditing, or quality-control mindset with the ability to systematically compare information and identify discrepancies.
• Excellent discretion and judgment when handling confidential or sensitive information.
• Comfortable working independently, managing deadlines, communicating issues clearly, and using cloud-based storage systems; familiarity with board portal software is a plus.

Responsibilities

• Review and migrate board minutes, governance documents, and related records while maintaining a high level of accuracy and confidentiality.
• Systematically compare document sets to identify missing files, discrepancies, version mismatches, and other inconsistencies.
• Organize files using consistent naming conventions, folder structures, and version-control practices.
• Support the transition of records within cloud storage systems and, as applicable, board portal software.
• Maintain an efficient workflow and strong time management to stay aligned with the organization’s migration timeline.
• Communicate identified gaps, discrepancies, or questions clearly and promptly while working independently with minimal supervision.

Skills

Attention to detail

Document management

Confidentiality

Independent worker

Cloud familiarity

Tools

Board portal software

Cloud storage platforms

Job description

Scion Nonprofit Staffing is seeking an Administrative Assistant to support a mission-driven organization with a governance document migration project. This hybrid role allows both remote and onsite work for an estimated 3–4 weeks.

The candidate will review, migrate, and organize board minutes and governance records, ensuring confidentiality and version control, while coordinating with cloud storage and board portal tools. Strong attention to detail and independent work style are essential.