Administrative Assistant

The Bronx; Scottsdale (AZ); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Short-term contract

Hybrid work

Governance project

Professional exposure

Job summary

Scion Nonprofit Staffing is seeking an Administrative Assistant to support a mission-driven organization with a governance document migration project. This hybrid role allows both remote and onsite work for an estimated 3–4 weeks.

The candidate will review, migrate, and organize board minutes and governance records, ensuring confidentiality and version control, while coordinating with cloud storage and board portal tools. Strong attention to detail and independent work style are essential.

Qualifications

• Exceptional attention to detail with a methodical, organized approach to repetitive and highly focused work.
• Demonstrated experience with document or records management, including file organization, naming conventions, version control, or document migration.
• Strong reconciliation, auditing, or quality-control mindset with the ability to systematically compare information and identify discrepancies.
• Excellent discretion and judgment when handling confidential or sensitive information.
• Comfortable working independently, managing deadlines, communicating issues clearly, and using cloud-based storage systems; familiarity with board portal software is a plus.

Responsibilities

• Review and migrate board minutes, governance documents, and related records while maintaining a high level of accuracy and confidentiality.
• Systematically compare document sets to identify missing files, discrepancies, version mismatches, and other inconsistencies.
• Organize files using consistent naming conventions, folder structures, and version-control practices.
• Support the transition of records within cloud storage systems and, as applicable, board portal software.
• Maintain an efficient workflow and strong time management to stay aligned with the organization’s migration timeline.
• Communicate identified gaps, discrepancies, or questions clearly and promptly while working independently with minimal supervision.

Skills

Attention to detail

Document management

Confidentiality

Independent worker

Cloud familiarity

Tools

Board portal software

Cloud storage platforms

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant for a mission-driven organization seeking short-term support with an important governance document migration project. This is a hybrid opportunity with flexibility for qualified candidates to work both remotely and onsite. The assignment is expected to last approximately 3–4 weeks and is needed to begin as soon as possible.

POSITION OVERVIEW:

The organization is seeking a highly detail-oriented professional to support the migration and organization of sensitive board and governance records. This role will focus on systematically reviewing, comparing, organizing, and reconciling document sets to ensure files are accurate, complete, properly named, and appropriately versioned. The ideal candidate is methodical, discreet, highly organized, and comfortable working independently on repetitive, detail-intensive projects with a firm timeline.

PERKS:

• Competitive compensation: $25–$28 per hour
• Short-term contract opportunity: Approximately 3–4 weeks with an immediate start
• Hybrid flexibility: Opportunity to work in a combination of onsite and remote environments
• High-impact project: Directly support an important organizational records and governance initiative
• Meaningful professional experience: Gain exposure to document migration, records management, governance materials, and board-level documentation

RESPONSIBILITIES:

• Review and migrate board minutes, governance documents, and related records while maintaining a high level of accuracy and confidentiality.
• Systematically compare document sets to identify missing files, discrepancies, version mismatches, and other inconsistencies.
• Organize files using consistent naming conventions, folder structures, and version-control practices.
• Support the transition of records within cloud storage systems and, as applicable, board portal software.
• Maintain an efficient workflow and strong time management to stay aligned with the organization’s migration timeline.
• Communicate identified gaps, discrepancies, or questions clearly and promptly while working independently with minimal supervision.

QUALIFICATIONS:

• Exceptional attention to detail with a methodical, organized approach to repetitive and highly focused work.
• Demonstrated experience with document or records management, including file organization, naming conventions, version control, or document migration.
• Strong reconciliation, auditing, or quality-control mindset with the ability to systematically compare information and identify discrepancies.
• Excellent discretion and judgment when handling confidential or sensitive information.
• Comfortable working independently, managing deadlines, communicating issues clearly, and using cloud-based storage systems; familiarity with board portal software is a plus.

COMPENSATION AND BENEFITS:

The compensation range for this contract opportunity is $25–$28 per hour. This is a short-term assignment expected to last approximately 3–4 weeks, with a hybrid work arrangement and an immediate start.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.