GME/UME Senior Program Coordinator

University Of Nebraska Medical Center; Omaha (NE); Hybrid; USD 52,000 - 72,000; Full time

Job summary

University of Nebraska Medical Center is seeking a Graduate Medical Education/Undergraduate Medical Education coordinator to manage multiple small ACGME accredited programs and oversee extensive data coordination for student and resident education. The role requires autonomous handling of administrative tasks, conference planning, and complex reporting while aligning with regulatory standards.

This position operates under full-time regular schedule with emphasis on data integrity,

Qualifications

• Associate's degree or equivalent.
• 5 years increasingly responsible administrative support and/or educator experience including program/project coordination in graduate medical education.
• Proficient in Microsoft Access, Excel, Word and PowerPoint.
• Knowledge of LCME, HIPAA, FERPA, HLC and LCME standards.

Responsibilities

• Coordinate and lead arrangements for meetings and travel.
• Prepare, analyze and summarize complex reports.
• Oversee data management for ~500 students in OME pre-clinical and clinical programs.
• Maintain compliance with accrediting standards and institutional policies.

Skills

Administrative support

Program coordination

Data management

Verbal skills

Written skills

Accreditation knowledge

Budget oversight

Interpersonal skills

Education

Associate's degree or equivalent

Tools

Microsoft Access

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Omaha, NE

Requisition Number

Staff_14811

Department

Neurological Sciences 50001975

Business Unit

College of Medicine

Reg-Temp

Full-Time Regular

Work Schedule

As directed by supervisor

Remote/Telecommuting

No remote/telecommuting opportunity

Position Summary

Graduate Medical Education

Primary coordinator of multiple small ACGME accredited programs (two programs with more than 12 house officers or more than two programs).

Performs a wide variety of administrative tasks. Sees connections between routines and how they relate to other procedures. Knows where to seek answers and independently researches solutions to questions. Broad and comprehensive knowledge of policies, procedures and systems. Compose correspondence requiring knowledge of related matters including accreditation requirements. Coordinates and leads arrangements for meetings and events, conferences and travel. Anticipates challenges/questions before they occur and offers solutions Manage house officer and program director conferences and travel as needed. Prepare, analyze and summarize complex reports. Intermediate budget oversight.

Undergraduate Medical Education

This level of coordination requires a significant level of autonomy and expertise. Tasks at this level are of critical importance to the College of Medicine and involve accreditation standards and evaluative data. The coordination of data for about 500 students in the OME pre-clinical and clinical undergraduate medical education programs and overseeing administrative tasks related to the College of Medicine’s student education and college accreditation. The coordinator is entrusted with data that requires a high level of responsibility in processing sensitive and confidential information. Collaborate with roughly 200 faculty to collect, manage, and distribute data with minimal errors. Must ensure adherence to LCME standards. Additionally, coordinate assessments and proctor exams and arrange clinical skills/simulation activities across all phases. All phases require knowledge of and adhering to governing agencies and policies ( HIPAA , FERPA , HLC , and LCME ).

For department level undergraduate coordinators, two or more required programs with combined total of at least 14 students or one required educational program with at least 30 students per rotation

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education

Associate's degree or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

Required Experience

5 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support and/or educator experience which must include some program/project coordination in graduate medical education.

(Will consider seven years education/related experience which must include some program/project coordination in graduate medical education).

Required License

No

Required Computer Applications

Microsoft Access, Microsoft Excel, Microsoft Word, Microsoft PowerPoint

Required Other Computer Applications

Required Additional Knowledge, Skills and Abilities

Focuses on continual advancement verbal skills, written skills and knowledge development.

Works efficiently and independently under the oversight of directors/administrator.

Possesses and maintains flexibility and a willingness to interact collegially with hospital administration, other departments, and outside contacts to carry out the mission of the program.

Focuses on obtaining additional knowledge and skills.

Exhibits advanced knowledge of accreditation common program requirements.

Exhibits advanced knowledge of accreditation specialty requirements.

Exhibits advanced knowledge of professional ethics, laws and regulations.

Exhibits exceptional interpersonal/customer service skills and is able to cope with stress effectively.

Demonstrates a professional demeanor and disposition to work effectively with varying personalities.

Exhibits the highest moral integrity when handling confidential information.

Demonstrates strong organizational, critical thinking and problem solving skills.

Demonstrates competency in administrative management of program.

Demonstrates competency in fiscal management of program.

Demonstrates competency in data management of program.

Demonstrates competency in program compliance management.

Preferred Education

None Preferred

Preferred Experience

Preferred License

Yes

If yes, what is the preferred licensure/certification?:

For Office of Medical Education (Undergraduate): Preferred to be certified for N-95 fit testing. If not certified, certification may be expected within first 6 months of starting the position. CGEA preferred. GME : TAGME or project management certification.

Preferred Computer Applications

Microsoft Outlook

Preferred Other Computer Applications

Experience with web site development, Canvas, New Innovations and/or Oasis

Preferred Additional Knowledge, Skills and Abilities

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have increasingly responsible administrative support and/or educator experience which must include some program/project coordination in graduate medical education?
  • Yes
  • No
• * If you do have increasingly responsible administrative support and/or educator experience which must include some program/project coordination in graduate medical education, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Access, Microsoft Excel, Microsoft Word and Microsoft PowerPoint?
  • Yes
  • No
• * Are you proficient in Microsoft Office products and Moderate PC skills?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.