Program Supervisor

3000 Montefiore Medical Center; United States; On-site; USD 76,000 - 95,000; Full time

Benefits offered by this job

Insurance benefits

Voluntary Benefits

Job summary

Montefiore Medical Center in the Bronx seeks a Program Supervisor to lead the day-to-day administration of ACGME-accredited residency and fellowship programs within the Department of Anesthesiology.

You will supervise the Program Assistant, coordinate fellowship and residency activities, and ensure compliance with accrediting bodies while partnering with Fellowship Directors and the Program Administrator to support educational programming and program operations.

Qualifications

• Bachelors degree required.
• Minimum of two years of administrative experience.
• Knowledge of residency management processes (ERAS, NRMP) preferred.
• Experience with New Innovations or similar software preferred.

Responsibilities

• Lead day-to-day administration of ACGME-accredited residency and fellowship programs.
• Supervise the Program Assistant and ensure deadlines are met.
• Coordinate fellowship/residency activities with directors and administrators.
• Ensure compliance with accreditation standards and regulatory requirements.
• Lead recruitment, ERAS processing, interview coordination and NRMP rankings.

Skills

Leadership

Organization

Communication

Time management

Staff supervision

Education

Bachelor's degree

Tools

New Innovations

Microsoft Office

Job description

City/State: Bronx, New York

Grant Funded: No

Department: ANES - Graduate Medical Education

Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Scheduled Daily Hours: 7.5 HOURS

Pay Range: $76,000.00-$95,000.00

Job Overview

The Program Supervisor leads and oversees the day-to-day administration of all ACGME-accredited residency and fellowship programs, as well as non-ACGME fellowship programs within the Department of Anesthesiology. This position supervises the Program Assistant and reports directly to the Program Administrator. The Program Supervisor supports Fellowship Directors in the implementation and coordination of program activities and serves as a subject matter expert on institutional and external governing bodies' policies, procedures, and regulatory requirements. Responsibilities include leading recruitment activities, overseeing application processing, generating and analyzing statistical reports, maintaining program records, and ensuring compliance with applicable accreditation and regulatory standards. Additionally, the Program Supervisor provides administrative leadership to ensure continuity of operations and serves as a key liaison to residents, fellows, faculty, administrators, and regulatory agencies, particularly in the absence of the Program Administrator. The role also supports educational programming, accreditation activities, program evaluations, and the overall effectiveness of Graduate Medical Education (GME) programs.

Essential Functions

• Provide administrative leadership and oversee the daily operations of ACGME-accredited residency and fellowship programs, as well as non-ACGME training programs.
• Supervise the Program Assistant, delegate responsibilities, and ensure administrative tasks and program requirements are completed accurately and within established deadlines.
• Partner with Fellowship Directors and the Program Administrator to coordinate and implement fellowship and residency program activities.
• Serve as a subject matter expert on institutional and external governing bodies' policies, procedures, accreditation standards, and regulatory requirements.
• Lead recruitment activities, oversee fellowship application processing through ERAS, coordinate interview schedules, and assist with NRMP rank list preparation.
• Generate, maintain, and analyze statistical reports and program records to monitor performance, support decision-making, and ensure compliance with ACGME, ADS, ABA, and AMA requirements.
• Maintain the monthly educational calendar, communicate educational activities to trainees and faculty, and generate attendance and participation reports through New Innovations.
• Maintain and update program policies, procedures, records, evaluations, and regulatory reporting requirements to ensure compliance with applicable standards.
• Coordinate Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings, including scheduling, agenda preparation, and accurate meeting minutes.
• Support the planning and execution of graduation ceremonies, educational conferences, and other special events as assigned by Fellowship Directors and the Program Administrator.
• Coordinate site‑specific logistics and address facility‑related inquiries to ensure smooth daily program operations.
• Serve as a liaison between residents, fellows, faculty, administrators, and regulatory agencies, addressing concerns and escalating issues to the Program Administrator or Program Directors as appropriate.
• Provide administrative leadership and ensure business continuity in the absence of the Program Administrator.
• Organize and maintain program files, correspondence, evaluations, and documentation in a timely and accurate manner.
• Perform additional duties as assigned to support Graduate Medical Education (GME) program operations.

Qualifications

• Bachelors degree required.
• Minimum of two (2) years of administrative experience required.
• Working knowledge of immigration processes and regulations related to graduate medical education preferred.
• Knowledge of ACGME, ABA, AMA, FREIDA, ERAS, and NRMP processes and requirements.
• Experience using New Innovations or similar residency management software preferred.
• Proficiency with Microsoft Office Suite and general computer applications.
• Strong organizational, communication, leadership, and time‑management skills, with the ability to manage multiple priorities and deadlines.
• Demonstrated ability to supervise staff, coordinate multiple programs, and exercise sound judgment in resolving administrative and operational issues.
• Completion of OHS Annual Assessment required.

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Since its inception in 1884, Montefiore’s mission has been to heal, to teach, to discover and advance the health of the communities we serve. Montefiore's state‑of‑the‑art facilities include the internationally‑recognized Children’s Hospital at Montefiore and our Notable Centers of Excellence – Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise.

An assortment of insurance products and discount programs through Voluntary Benefits.

Check out our comprehensive benefits available to you when you join our outstanding team! To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives.