GME Program Coordinator & Operations Lead

One Brooklyn Health; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

One Brooklyn Health is seeking a Program Administrator to coordinate residency and fellowship training programs in New York. You will manage day-to-day operations, ensure CODA compliance, track data, coordinate electives, and oversee exams, schedules, rotations, and evaluations across affiliate sites.

The role involves budgeting, CME coordination, orientation planning, and collaboration with GME offices. Strong communication, organization, and familiarity with electronic records are essential.

Qualifications

• High School Diploma or equivalent required.
• Bachelor's Degree preferred.
• Minimum of three (3) years of office management experience.
• Or Equivalent experience in administration and office management in academic health care settings.
• Knowledge of ACGME requirements for institutional, core, fellowship and program requirements.
• Strong communication and problem-solving skills.
• Ability to fully utilize BHMC’s electronic record systems, equipment and other healthcare and billing systems relevant to this position.

Responsibilities

• Oversees day-to-day operations of the program.
• Tracks, reports, and ensures compliance with CODA and other governing bodies.
• Annual updates of GME Track and accreditation data systems.
• Coordinate outside electives and related coverage.
• Schedule residents' re-certification and re-orientation trainings.
• Register residents and fellows for In-Training Exams and proctor them.
• Develops and updates schedules and rotations.
• Creates and updates evaluation tools and monitors processes across sites.
• Monitors duty hours and prepares required reports.
• Coordinates interviews, ERAS interaction, and applicant communications.
• Plans Grand Rounds, faculty meetings, and program evaluations.
• Maintains manuals, policies, and prepares for site visits.
• Manages GME budget and trainee travel allocations.
• Coordinates Continuing Medical Education activities.
• Organizes orientation for students and residents.

Skills

Communication

Problem-solving

Administration

Organization

Goal-setting

Interpersonal skills

Electronic records systems

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Electronic health records

Job description

One Brooklyn Health is seeking a Program Administrator to coordinate residency and fellowship training programs in New York. You will manage day-to-day operations, ensure CODA compliance, track data, coordinate electives, and oversee exams, schedules, rotations, and evaluations across affiliate sites.

The role involves budgeting, CME coordination, orientation planning, and collaboration with GME offices. Strong communication, organization, and familiarity with electronic records are essential.