GME Programs Coordinator — Academic Compliance & Training

CarePoint Health Management Associates; Bayonne (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

401k with Company match

Generous paid time off

Paid Holidays

Tuition Reimbursement

Advancement and career development

Job summary

CarePoint Health is seeking an experienced GME Office Administrator to support accreditation activities, maintain trainee records, and coordinate onboarding/offboarding for residents and fellows in a busy academic–clinical environment.

You will manage databases, assist CCC/PEC meetings, monitor licensure and exams, and support educational events while ensuring confidentiality and compliance with ACGME standards.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• Experience familiarity with ACGME policies and graduate medical education is desirable.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.
• Excellent time management, interpersonal communication, and problem-solving skills.
• Ability to maintain confidentiality and professionalism in high-pressure settings.

Responsibilities

• Maintain up-to-date knowledge of and compliance with ACGME institutional and program-specific requirements.
• Assist with ACGME accreditation activities, including site visit preparation, Milestones tracking, WebADS updates, and annual program evaluations.
• Ensure accurate documentation and implementation of program policies, procedures, schedules, and evaluations in accordance with ACGME and institutional standards.
• Serve as primary administrator for New Innovations and maintain comprehensive databases of trainee rotations, leave, call duty, certifications, milestone progress, case logs, scholarly activity, licensure, and compliance.
• Assist with CCC, PEC, and evaluation meetings: coordinate schedules, prepare materials, record minutes, track outcomes and action plans.
• Assist with onboarding and offboarding activities for incoming and graduating trainees.
• Maintain accurate trainee records and files, ensuring confidentiality and completeness.
• Monitor completion of BLS/ACLS/PALS, USMLE/COMLEX exams and license renewals.
• Support the GME office with annual GME reporting requirements, including surveys and program/institutional reviews.
• Maintain ERAS, NRMP, FREIDA, and other recruitment platforms during the application cycle.
• Collaborate with Admin and Program Directors on educational events including didactic sessions, grand rounds, simulation labs, and manage recruitment logistics.

Skills

Microsoft Office

Time management

Interpersonal communication

Confidentiality

Problem solving

Education

Associate’s degree

Bachelor’s degree

Tools

New Innovations

MedHub

ERAS

NRMP

Job description

CarePoint Health is seeking an experienced GME Office Administrator to support accreditation activities, maintain trainee records, and coordinate onboarding/offboarding for residents and fellows in a busy academic–clinical environment.

You will manage databases, assist CCC/PEC meetings, monitor licensure and exams, and support educational events while ensuring confidentiality and compliance with ACGME standards.