Global Travel Coordinator & Administrative Support

Niatero; Seattle (WA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Healthcare benefits

401K

Paid time off

Job summary

Nia Tero, based in Seattle, is seeking a Travel Specialist & Administrative Assistant to coordinate complex domestic and international travel for executive leadership, board members, donors, and partners. The role supports a cross‑functional team across time zones, with emphasis on cultural sensitivity and policy compliance.

The position emphasizes careful travel planning, travel documentation, and improving processes, while collaborating with Operations, Finance, and Programs to ensure smooth

Qualifications

• Strong organizational skills with attention to detail.
• Excellent interpersonal and cross-cultural communication abilities.
• Exceptional written and verbal English communication.
• Proficiency with Microsoft Office; familiarity with SharePoint, CRM systems and travel platforms.

Responsibilities

• Coordinate complex domestic and international travel for executives, board members, donors, partners, staff and guests.
• Prepare traveler materials, itineraries and destination information; ensure accessibility and logistics align with policy.
• Maintain travel records and documentation in systems like SharePoint, Outlook, Excel and CRM; ensure data accuracy.
• Support travel-related expense reporting, invoices, reimbursements, and budget coding.
• Identify opportunities to streamline travel workflows and enhance traveler experience.

Skills

Organizational skills

Interpersonal skills

English proficiency

MS Office

Tools

CRM systems

SharePoint

Asana

Microsoft Office

Job description

Nia Tero, based in Seattle, is seeking a Travel Specialist & Administrative Assistant to coordinate complex domestic and international travel for executive leadership, board members, donors, and partners. The role supports a cross‑functional team across time zones, with emphasis on cultural sensitivity and policy compliance.

The position emphasizes careful travel planning, travel documentation, and improving processes, while collaborating with Operations, Finance, and Programs to ensure smooth