Remote Global Travel & Executive Admin Coordinator

EffizoJobs, LLC; United States; À distance; USD 48 000 - 52 000; Plein temps

Résumé du poste

DISA Global Solutions is seeking a Corporate Travel and Administration Coordinator to support C-suite executives and manage international travel for all employees, including travel discount programs.

This role requires exceptional organization, discretion, and the ability to work independently in a remote setting, coordinating complex itineraries, expense reporting, and travel policy compliance across global offices.

Qualifications

• High School Diploma or GED required; Associate or bachelor’s degree preferred.
• 7+ years of experience in executive support, administrative coordination, travel coordination, or related roles.
• Experience supporting senior/C-suite executives and coordinating complex domestic/international travel preferred.
• Experience coordinating international travel for employees, including documentation and visa requirements, preferred.
• Experience partnering with international offices or onsite support teams preferred.
• Experience managing travel vendor relationships and loyalty programs preferred.
• Strong organizational and time-management skills; ability to manage multiple priorities and adapt quickly.
• Attention to detail and discretion, especially with confidential information.
• Strong written and verbal communication with senior leaders, vendors, and internal/external contacts.
• Ability to work independently in a remote environment and handle travel disruptions.
• Proficiency with Microsoft Outlook, Teams, Office apps, travel booking resources, and expense systems.
• Flexibility in work hours to support time-sensitive executive or employee travel, including international trips.

Responsabilités

• Provide administrative and logistical support to designated C-suite executives.
• Coordinate domestic and international travel arrangements for designated executives.
• Manage travel changes, cancellations, and disruptions with quick problem solving.
• Maintain awareness of travel preferences and loyalty programs for consistency.
• Provide calendar and scheduling support, coordinate meetings, and resolve scheduling conflicts.
• Coordinate meeting logistics and communicate travel details with stakeholders.
• Prepare, submit, and reconcile executive expense reports.
• Maintain receipts and travel records for executive expenses.
• Support executive meetings, leadership events, and offsites as needed.
• Anticipate upcoming scheduling, travel, and administrative needs; address issues proactively.
• Partner with Finance, HR, and leadership to ensure smooth support; handle sensitive information with discretion.
• Provide other executive administrative support as needed.

Connaissances

Executive support

Travel coordination

Administrative coordination

International travel coordination

Vendor management

Communication

Remote work adaptability

Discretion

Microsoft Outlook/Teams/Office

Travel booking resources

Expense management systems

Policy compliance

Formation

High School Diploma or GED

Associate or bachelor’s degree preferred

Outils

Outlook/Teams/Office apps

Expense systems

Travel booking tools

Description du poste

DISA Global Solutions is seeking a Corporate Travel and Administration Coordinator to support C-suite executives and manage international travel for all employees, including travel discount programs.

This role requires exceptional organization, discretion, and the ability to work independently in a remote setting, coordinating complex itineraries, expense reporting, and travel policy compliance across global offices.