Senior Administrative Coordinator - Global Travel

Changeis, Inc.; Washington (District of Columbia); On-site; USD 68,000 - 83,000; Full time

Job summary

Changeis, Inc. is seeking an onsite Administrative Support Specialist in Washington, DC. The role emphasizes meticulous document management, research, and coordination of office activities to support mission operations.

You will coordinate international travel, review SOPs, prepare briefs and presentations, and maintain program files. Strong organization and IT skills with SharePoint proficiency are essential.

Qualifications

• Experience in calendar management and coordinating multiple projects simultaneously.
• Strong documentation management and administrative research abilities.
• Experience coordinating international travel and country clearance processes.
• Proven ability to prepare briefs, presentations and meeting materials with attention to detail.

Responsibilities

• Provide essential administrative support including research, document management, and coordination of office activities.
• Research and coordinate actions on issues, ensuring submissions for approval are accurate and complete.
• Review and improve SOPs and directives, coordinating updates.
• Prepare notices, edit documents, and ensure proper approvals.
• Produce program materials, maintain files, and track actions.
• Coordinate international travel and TRECS requests; prepare summaries and briefs.

Skills

calendar management

project coordination

documentation management

international travel coordination

country clearance coordination

meeting support

office administration

IT/technical skills

Tools

SharePoint

TRECS

teleconferencing tools

Job description

Changeis, Inc. is seeking an onsite Administrative Support Specialist in Washington, DC. The role emphasizes meticulous document management, research, and coordination of office activities to support mission operations.

You will coordinate international travel, review SOPs, prepare briefs and presentations, and maintain program files. Strong organization and IT skills with SharePoint proficiency are essential.