Global Talent Acquisition Scheduler & Candidate Experience

MediData; New York (NY); On-site; USD 41,000 - 48,000; Part time

Job summary

Medidata seeks a Contract Talent Acquisition Coordinator to act as the operational backbone of our hiring process, handling heavy, complex interview logistics across multiple time zones and business units. You will be the candidate's primary guide through the interview loop, ensuring a high-touch experience while empowering recruiters and hiring managers to move fast.

In a high-volume environment, you will anticipate bottlenecks, maintain calendar integrity, and continuously optimize scheduling

Qualifications

• 2+ years in Talent Acquisition or Recruiting Coordination in a fast-paced environment.
• Experience handling multi-time-zone interview logistics and complex scheduling.
• Proficient with enterprise calendars and ATS platforms.
• Strong communication with candidates and internal stakeholders.
• Detail-oriented with a proactive, problem-solving approach.

Responsibilities

• Complex interview scheduling for multi-stage and executive interviews across time zones.
• Proactive pipeline management to avoid calendar conflicts and bottlenecks.
• Maintain candidate pipeline in Taleo and ensure data accuracy.
• Provide candidate engagement support with clear instructions and tech checks.
• Partner with 4–6 TA recruiters and hiring managers to optimize interview panel availability.
• Identify workflow gaps and implement scheduling automation or improvements.
• Support ad-hoc TA logistics such as offer docs, background checks, and reimbursements.

Skills

High-volume scheduling

Talent acquisition coordination

Stakeholder communication

Attention to detail

Resilience & adaptability

Tools

Taleo ATS

Microsoft Outlook

Google Workspace

Teams/Zoom

Job description

Medidata seeks a Contract Talent Acquisition Coordinator to act as the operational backbone of our hiring process, handling heavy, complex interview logistics across multiple time zones and business units. You will be the candidate's primary guide through the interview loop, ensuring a high-touch experience while empowering recruiters and hiring managers to move fast.

In a high-volume environment, you will anticipate bottlenecks, maintain calendar integrity, and continuously optimize scheduling