Global Research Executive Admin & Travel Coordinator

ghr; New York (NY); On-site; USD 34,000 - 72,000; Full time

Job summary

ghr seeks an experienced administrative professional to provide high-level support to senior management in a fast-paced environment. You will manage calendars, coordinate travel (domestic and international), handle confidential information, prepare presentations, and collaborate across teams to ensure smooth operations.

The role emphasizes polished communication, strong organizational skills, and the ability to multitask under pressure while maintaining exceptional client service and discretion.

Qualifications

• 3+ years of experience supporting a senior-level manager
• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail
• Ability to multitask in a fast-paced environment
• Professional, polished presence with strong customer service orientation
• Strong phone, calendar management, and travel coordination skills
• Experience with expense reporting and handling confidential information

Responsibilities

• Provide advanced, confidential administrative support to senior-level management
• Communicate with executives and line management to gather and convey information
• Manage calendars, schedule meetings, and coordinate conference calls
• Arrange domestic and international travel, including securing visas
• Process and track expense reports
• Read, screen, and respond to incoming mail; ensure follow-through on requests
• Liaise with external groups for events or executive travel
• Coordinate with Sales to plan itineraries and conference logistics
• Track speaking engagements, meetings, and conference calls in internal systems
• Assist with preparing presentations and publishing/compliance processes
• Coordinate production and delivery of materials for meetings
• Collaborate with other office assistants and provide backup support

Tools

MS Office Suite (Outlook, Word, PowerPoint, Excel)

Job description

ghr seeks an experienced administrative professional to provide high-level support to senior management in a fast-paced environment. You will manage calendars, coordinate travel (domestic and international), handle confidential information, prepare presentations, and collaborate across teams to ensure smooth operations.

The role emphasizes polished communication, strong organizational skills, and the ability to multitask under pressure while maintaining exceptional client service and discretion.