Global Research - Administrative Assistant

Bank of America; New York (NY); On-site; USD 52,000 - 109,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Discretionary incentive plan

Job summary

Bank of America is seeking an experienced executive assistant to provide high-level administrative support to senior leadership in a fast-paced environment.

The role requires strong communication, top-notch MS Office skills, and meticulous calendar and travel coordination, with responsibility for expenses and sensitive information handling.

Qualifications

• 3+ years supporting a senior-level manager.
• Advanced proficiency in MS Office.
• Strong written and verbal communication.
• Excellent organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Professional, polished presence with customer service orientation.
• Strong calendar management and travel coordination.
• Experience with expense reporting and handling sensitive information.

Responsibilities

• Provide confidential administrative support to senior-level management.
• Manage calendars, schedule meetings, and coordinate conference calls.
• Arrange domestic and international travel and visas.
• Process and track expense reports.
• Read, screen, and respond to mail; ensure follow-through on requests.
• Coordinate events and conference logistics with external groups.
• Support Sales with itineraries and points of contact for conference logistics.
• Track speaking engagements, meetings, and conference calls in internal systems.
• Assist with preparing presentations and shepherding them through publishing and compliance processes.
• Coordinate production and delivery of materials for meetings.

Skills

MS Office

Communication

Calendar management

Travel coordination

Expense reporting

Discretion

Multitasking

Customer service

Confidential handling

Tools

Outlook

Word

PowerPoint

Excel

Job description

Overview

This role provides high‑level administrative support in a fast‑paced, dynamic environment. It requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. The position supports senior‑level management, handles confidential information, coordinates travel (domestic and international), manages calendars and expenses, and communicates with executives, clients, and internal teams.

Qualifications

• 3+ years of experience supporting a senior‑level manager
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel)
• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail
• Ability to multitask in a fast‑paced environment
• Professional, polished presence with strong customer service orientation
• Strong phone, calendar management, and travel coordination skills
• Experience with expense reporting and working in dynamic, changing environments
• Ability to handle sensitive information with tact, diplomacy, and sound judgment

Responsibilities

• Provide advanced, confidential administrative support to senior‑level management
• Communicate with executives and line management to gather and convey information
• Manage calendars, schedule meetings, and coordinate conference calls
• Arrange domestic and international travel, including securing visas
• Process and track expense reports
• Read, screen, and respond to incoming mail; ensure follow‑through on requests
• Liaise with external groups when coordinating events or executive travel
• Work with Sales to plan itineraries, coordinate points of contact, and support conference logistics
• Track speaking engagements, meetings, and conference calls in internal web‑based systems
• Assist with preparing presentations and shepherding them through publishing and compliance processes
• Coordinate production and delivery of materials for meetings and conferences
• Collaborate with other office assistants and provide backup support as needed

Work Schedule

Shift: 1st shift (United States of America). Hours per week: 40.

Compensation

Pay range: $25.00 – $52.34 hourly pay, offers to be determined based on experience, education, and skill set. Discretionary incentive eligible. This role is eligible to participate in the annual discretionary plan.

Benefits

This role is currently benefits eligible. We provide industry‑leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.