Global Reception & Admin Coordinator

Career Group; Miami (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Our confidential client in Miami, FL is seeking a polished Receptionist to be the first point of contact for employees and guests, manage a high-volume switchboard, and provide a range of administrative support.

The ideal candidate is highly organized, discreet, service-oriented, and capable of handling multiple priorities with professionalism and sound judgment. Proficiency in Microsoft Office and familiarity with travel coordination and calendar management are preferred.

Qualifications

• Minimum 2 years of receptionist or administrative experience.
• Proficiency in Microsoft Office Suite.
• Knowledge of Concur and Salesforce preferred.
• Excellent written and verbal communication skills.
• Strong confidentiality, discretion, and professional judgment.
• Exceptional interpersonal and customer service skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Reliable, punctual, and professional.
• Occasionally assist outside of standard business hours with urgent needs, including travel changes.

Responsibilities

• Screen calls and determine call priority using company protocols.
• Manage a high-volume switchboard and direct calls professionally.
• Greet and assist employees and guests in a warm, professional manner.
• Provide clear company information, directions, and general assistance.
• Provide clerical support, including data entry and mail distribution.
• Follow security protocols and escort guests as required.
• Serve as primary contact for vendors, couriers, and visitors.
• Coordinate domestic and international travel and itineraries.
• Maintain calendars, contacts, and databases with confidentiality.
• Coordinate meetings and video conferences, catering, and materials.

Skills

MS Office

Concur

Salesforce

Communication

Discretion

Organization

Customer service

Multitasking

Job description

Our confidential client in Miami, FL is seeking a polished Receptionist to be the first point of contact for employees and guests, manage a high-volume switchboard, and provide a range of administrative support.

The ideal candidate is highly organized, discreet, service-oriented, and capable of handling multiple priorities with professionalism and sound judgment. Proficiency in Microsoft Office and familiarity with travel coordination and calendar management are preferred.