Executive Front Desk & Office Services Coordinator

26North; Miami Beach (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Base salary + discretionary bonus

Comprehensive benefits package

Event tickets

Job summary

26North is seeking a polished Receptionist and Office Services Coordinator for its Miami office to be the first impression for employees, clients, and visitors. This full-time, on-site role supports the administrative, facilities, and vendor-management functions of the Corporate Services team, reporting to the Managing Director, Facilities & Corporate Services.

The ideal candidate will greet guests, manage calls, coordinate meetings, oversee office supplies and catering, assist with onboarding,

Qualifications

• 3+ years in office coordination, front desk, or administrative role, ideally in financial/services.
• Exceptional interpersonal and communication skills with senior executives and clients.
• Strong organizational ability to manage multiple priorities and vendors.
• Proficiency in Microsoft Office; familiarity with visitor-management systems is a plus.
• Discretion and sound judgment handling confidential information; polished, client-facing presentation.
• Bachelor’s degree preferred but not required.

Responsibilities

• Front Desk & Guest Experience: greet, register, and assist employees, clients, and visitors; manage calls and inquiries; log visitors.
• Office Operations & Facilities: coordinate vendors, supplies, catering, and building services; assist with IT/workstation setup.
• Administrative & HR Support: assist onboarding, recruitment scheduling, and policy documentation; support events.
• Compliance & Safety: support safety drills, security procedures, and business-continuity processes.

Skills

Front desk

Office coordination

Administrative support

Vendor management

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

26North is seeking a polished Receptionist and Office Services Coordinator for its Miami office to be the first impression for employees, clients, and visitors. This full-time, on-site role supports the administrative, facilities, and vendor-management functions of the Corporate Services team, reporting to the Managing Director, Facilities & Corporate Services.

The ideal candidate will greet guests, manage calls, coordinate meetings, oversee office supplies and catering, assist with onboarding,