Global Proposal Specialist - Bid & Content Lead

Vialto Partners; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Vialto Partners is seeking a Proposal Specialist to support Pursuit Strategists and Proposal Managers in developing, coordinating, and delivering high-quality client proposals across strategic pursuits. This role involves collaborating with SMEs, delivery leaders, and commercial teams to ensure submissions are accurate, compliant, and on time.

You will draft and tailor content—executive summaries, service overviews, methodologies, bios, and case studies—while ensuring clarity and consistency.

Qualifications

• 2+ years’ experience in proposal writing, editing and bid support in a professional services, consulting, or B2B environment.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences
• High attention to detail and strong document management skills
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices
• Experience using tools like Loopio, Responsive, and SharePoint
• Proficient using AI in day-to-day work, especially Copilot and Claude

Responsibilities

• Review new RFPs/proposal requests and break down requirements, deadlines and deliverables
• Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies
• Edit and refine inputs from subject matter experts (SMEs) to ensure clarity, consistency, and client ready language
• Apply proposal writing best practices to improve structure, readability, and responsiveness to client requirements
• Load RFPs and proposal materials into the proposal automation platform and ensure projects are set up correctly
• Maintain proposal timelines, task assignments, and status updates within the proposal tool
• Coordinate day-to-day proposal activity, tracking inputs, sending reminders, and managing follow-ups
• Create and maintain shared working folders and ensure documents are accurately version controlled
• Support collaboration across contributors by managing working drafts and consolidating inputs
• Support proposal kick-off sessions, check-in meetings, and oral prep calls by preparing materials, documenting actions, and tracking follow-ups
• Perform compliance and completeness checks against RFP instructions prior to review and submission
• Support proposal submission activities, including uploads to client portals where required
• Assist with post-submission administration, including archiving materials and updating proposal records
• Identify recurring content and process issues and elevate to the Proposal Manager or Content Manager

Skills

Proposal writing

Editing

Attention to detail

MS Word

PowerPoint

Adobe

SharePoint

AI tools (Copilot/Claude)

Tools

Ariba

Jaggaer

SAP

Loopio

Responsive

SharePoint

Copilot

Claude

Job description

Vialto Partners is seeking a Proposal Specialist to support Pursuit Strategists and Proposal Managers in developing, coordinating, and delivering high-quality client proposals across strategic pursuits. This role involves collaborating with SMEs, delivery leaders, and commercial teams to ensure submissions are accurate, compliant, and on time.

You will draft and tailor content—executive summaries, service overviews, methodologies, bios, and case studies—while ensuring clarity and consistency.