Global Project Admin & Documentation Specialist

M3 Engineering & Technology; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

M3 Engineering & Technology is seeking an administrative professional to support project teams in handling documents, meetings, and correspondence. The role requires preparing agendas, minutes, and coordinating travel for project sites.

The ideal candidate will have strong MS Office skills, bilingual English/Spanish, and a proactive, organized approach to team collaboration. Some travel may be required to support multiple project sites.

Qualifications

• High school diploma or equivalent with at least 2 years administrative experience.
• Proficiency in Microsoft Word, Excel and other MS Office apps.
• Ability to travel domestically and internationally to other M3 offices and project sites.
• Strong communication in project teams; bilingual English/Spanish.
• Self-starter with detailed orientation and organizational skills.
• Passport or ability to obtain one.

Responsibilities

• Manage all aspects of project documents.
• Complete clerical requests in a timely manner.
• Prepare, coordinate and log project correspondence accurately.
• Issue drawings, specifications, and other project documents.
• Coordinate administrative tasks and maintain project control files and records.
• Prepare meeting agendas, record minutes and coordinate meetings.
• Assist project managers and construction managers with other tasks as required.

Skills

MS Office proficiency

Bilingual English/Spanish

Communication

Detail oriented

Self-starter

Team collaboration

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

MS Office suite

Job description

M3 Engineering & Technology is seeking an administrative professional to support project teams in handling documents, meetings, and correspondence. The role requires preparing agendas, minutes, and coordinating travel for project sites.

The ideal candidate will have strong MS Office skills, bilingual English/Spanish, and a proactive, organized approach to team collaboration. Some travel may be required to support multiple project sites.