PROJECT ADMINISTRATOR – TUCSON

M3 Engineering & Technology Corp.; Tucson (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

M3 Engineering & Technology Corp. is seeking an organized Project Administrator in Tucson to handle all aspects of project documentation and clerical tasks.

You will coordinate meetings, prepare agendas and minutes, and support Project, Engineering and Construction Managers to keep projects on track. The role requires bilingual English/Spanish abilities and willingness to travel domestically and internationally.

Qualifications

• High school diploma or equivalent with at least 2 years of administrative experience.
• Proficiency in Microsoft Word, Excel, and related software.
• Willingness to travel domestically and internationally to other M3 offices and project sites.
• Bilingual English/Spanish abilities.
• Strong teamwork, communication and organizational skills.

Responsibilities

• Manage all aspects of project documents.
• Process clerical requests in a timely manner.
• Prepare, coordinate and log project correspondence.
• Issue drawings, specifications, and other project documents.
• Coordinate administrative tasks and maintain project control files.
• Prepare meeting agendas and record minutes; coordinate meetings.
• Prepare project reports, letters, logs, etc.
• Assist Project Managers, Engineering Managers and Construction Managers with other project tasks.

Skills

Bilingual: English/Spanish

Microsoft Word & Excel

Strong organizational skills

Self-starter

Team communication

Professional client interaction

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

• This position will be responsible for all aspects of project documents.
• Completing clerical requests timely
• Prepare, coordinate and log project correspondence accurately.
• Issue drawings, specifications, and other project documents
• Work alone and as part of a team to coordinate administrative tasks and maintain accurate project control files and records.
• Prepare meeting agendas, record meeting minutes and coordinate meetings.
• Author or assist in development of project reports, letters, logs, etc.
• Assist Project Managers, Engineering Managers and Construction Managers with other tasks as required for the success of the projects.

Position Overview

Performs project administration duties.

Key Responsibilities

• This position will be responsible for all aspects of project documents.
• Completing clerical requests timely
• Prepare, coordinate and log project correspondence accurately.
• Issue drawings, specifications, and other project documents
• Work alone and as part of a team to coordinate administrative tasks and maintain accurate project control files and records.
• Prepare meeting agendas, record meeting minutes and coordinate meetings.
• Author or assist in development of project reports, letters, logs, etc.
• Assist Project Managers, Engineering Managers and Construction Managers with other tasks as required for the success of the projects.

Qualifications

Required Education, Experience, Skills and Licensing

• High school diploma/equivalent with a minimum of 2 years' administrative experience
• Proficiency in Microsoft software - Word, Excel, etc.
• Must be able to travel domestically & internationally to other M3 offices and project sites to provide office/field support for project as required.
• Must be able to work in a project team and communicate clearly.
• Bilingual - English/Spanish abilities
• Be a self-starter, detailed oriented and have exceptional organizational skills.
• Must be able to interact with clients and co-workers in a professional and respectful manner and work in a team environment sharing roles and responsibilities, with limited supervision.
• A valid passport or the ability to obtain one is required.

Preferred Skills

• Previous experience with mining projects and/or EPCM projects
• Bachelor's degree preferred, equivalent combination of education, training and experience.