PROJECT ADMINISTRATOR – TUCSON M3 Engineering Project Admin, Engineering & Construction Management

M3 Engineering & Technology; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

M3 Engineering & Technology is seeking an administrative professional to support project teams in handling documents, meetings, and correspondence. The role requires preparing agendas, minutes, and coordinating travel for project sites.

The ideal candidate will have strong MS Office skills, bilingual English/Spanish, and a proactive, organized approach to team collaboration. Some travel may be required to support multiple project sites.

Qualifications

• High school diploma or equivalent with at least 2 years administrative experience.
• Proficiency in Microsoft Word, Excel and other MS Office apps.
• Ability to travel domestically and internationally to other M3 offices and project sites.
• Strong communication in project teams; bilingual English/Spanish.
• Self-starter with detailed orientation and organizational skills.
• Passport or ability to obtain one.

Responsibilities

• Manage all aspects of project documents.
• Complete clerical requests in a timely manner.
• Prepare, coordinate and log project correspondence accurately.
• Issue drawings, specifications, and other project documents.
• Coordinate administrative tasks and maintain project control files and records.
• Prepare meeting agendas, record minutes and coordinate meetings.
• Assist project managers and construction managers with other tasks as required.

Skills

MS Office proficiency

Bilingual English/Spanish

Communication

Detail oriented

Self-starter

Team collaboration

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

MS Office suite

Job description

Position Overview:

Performs project administration duties.

Key Responsibilities:

• This position will be responsible for all aspects of project documents.
• Completing clerical requests timely
• Prepare, coordinate and log project correspondence accurately.
• Issue drawings, specifications, and other project documents
• Work alone and as part of a team to coordinate administrative tasks and maintain accurate project control files and records.
• Prepare meeting agendas, record meeting minutes and coordinate meetings.
• Author or assist in development of project reports, letters, logs, etc.
• Assist Project Managers, Engineering Managers and Construction Managers with other tasks as required for the success of the projects.

Qualifications:

Required Education, Experience, Skills and Licensing

• High school diploma/equivalent with a minimum of 2 years’ administrative experience
• Proficiency in Microsoft software – Word, Excel, etc.
• Must be able to travel domestically & internationally to other M3 offices and project sites to provide office/field support for project as required.
• Must be able to work in a project team and communicate clearly.
• Bilingual – English/Spanish abilities
• Be a self-starter, detailed oriented and have exceptional organizational skills.
• Must be able to interact with clients and co-workers in a professional and respectful manner and work in a team environment sharing roles and responsibilities, with limited supervision.
• A valid passport or the ability to obtain one is required.

Preferred Skills

• Previous experience with mining projects and/or EPCM projects
• Bachelor’s degree preferred, equivalent combination of education, training and experience.