Global Programs Office Work-Study Assistant

The Trustees of Union College in the Town of Schenectady in the State of New York; City of Schenectady (NY); On-site; USD 11,000 - 16,000; Full time

Job summary

Union College in Schenectady, NY is seeking a Work-Study student to provide front desk, administrative support for the International Programs Office, and assist with events and marketing.

Responsibilities include greeting visitors, handling inquiries, coordinating advising appointments, and managing digital files; Canva and social media experience is a plus. This role follows a 9 am–4:30 pm, Monday–Friday schedule.

Qualifications

• Strong verbal and written communication.
• Customer service orientation.
• Excellent organizational skills.
• Familiarity with Google Workspace / Microsoft Office; Canva or social media experience is a plus.
• Prior participation in a study abroad, exchange, or international travel program preferred.

Responsibilities

• Front Desk & Administrative Support: Greet visitors, answer phone and email inquiries, schedule advising appointments, route messages, and maintain physical and digital file systems.
• Marketing & Outreach: Design promotional materials (flyers, social media graphics, newsletters) using tools like Canva; manage official social media accounts to highlight featured programs and student stories.
• Event Support: Assist staff in planning and executing campus-wide events, including the annual Study Abroad Fair, pre-departure orientations, info sessions, and classroom visits.
• Data & Logistics Management: Input applicant data into tracking software, organize promotional brochures, process passport photo requests (if applicable), and track office inventory.

Skills

Verbal and written communication

Customer service

Organizational skills

Google Workspace / MS Office

Canva / social media experience

Education

Union College student

Job description

Union College in Schenectady, NY is seeking a Work-Study student to provide front desk, administrative support for the International Programs Office, and assist with events and marketing.

Responsibilities include greeting visitors, handling inquiries, coordinating advising appointments, and managing digital files; Canva and social media experience is a plus. This role follows a 9 am–4:30 pm, Monday–Friday schedule.