International Programs Office Work Study

LM Wind Power / GE; City of Schenectady (NY); On-site; USD 11,000 - 16,000; Full time

Job summary

Union College in Schenectady, NY is seeking a Work-Study student to provide front desk, administrative support for the International Programs Office, and assist with events and marketing.

Responsibilities include greeting visitors, handling inquiries, coordinating advising appointments, and managing digital files; Canva and social media experience is a plus. This role follows a 9 am–4:30 pm, Monday–Friday schedule.

Qualifications

• Strong verbal and written communication.
• Customer service orientation.
• Excellent organizational skills.
• Familiarity with Google Workspace / Microsoft Office; Canva or social media experience is a plus.
• Prior participation in a study abroad, exchange, or international travel program preferred.

Responsibilities

• Front Desk & Administrative Support: Greet visitors, answer phone and email inquiries, schedule advising appointments, route messages, and maintain physical and digital file systems.
• Marketing & Outreach: Design promotional materials (flyers, social media graphics, newsletters) using tools like Canva; manage official social media accounts to highlight featured programs and student stories.
• Event Support: Assist staff in planning and executing campus-wide events, including the annual Study Abroad Fair, pre-departure orientations, info sessions, and classroom visits.
• Data & Logistics Management: Input applicant data into tracking software, organize promotional brochures, process passport photo requests (if applicable), and track office inventory.

Skills

Verbal and written communication

Customer service

Organizational skills

Google Workspace / MS Office

Canva / social media experience

Education

Union College student

Job description

This job is only available to students who qualify for Work-Study. If you are unsure whether you have been awarded Work-Study, please contact the Financial Aid office at [e-mail]. The work study student provides administrative, logistical, and promotional support to the International Programs Office. This role serves as the primary initial contact for students interested in global learning, assisting with event coordination, marketing initiatives, and daily office operations.

Department: International Programs

Location: Old Chapel 303

Supervisor: Varvara Meshkov

Work Available: Monday through Friday, 9 am - 4:30 pm

Rate of Pay: $9.70/hr

Number of Positions available: 2

Essential Responsibilities and Duties

• Front Desk & Administrative Support: Greet visitors, answer phone and email inquiries, schedule advising appointments, route messages, and maintain physical and digital file systems.
• Marketing & Outreach: Design promotional materials (flyers, social media graphics, newsletters) using tools like Canva; manage official social media accounts to highlight featured programs and student stories.
• Event Support: Assist staff in planning and executing campus-wide events, including the annual Study Abroad Fair, pre-departure orientations, info sessions, and classroom visits.
• Data & Logistics Management: Input applicant data into tracking software, organize promotional brochures, process passport photo requests (if applicable), and track office inventory.

Qualifications

• Strong verbal and written communication, customer service orientation, and organization.
• Familiarity with Google Workspace / Microsoft Office; experience with Canva, Instagram, or video editing tools is a plus.
• Prior participation in a study abroad, exchange, or international travel program preferred, but cross-cultural interest is required.

Location: Schenectady, NY

E-Verify Participation

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

About Union College

Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [e-mail] or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity at Union College

Union College is an equal‑opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.