Global Programs Administrative Assistant

Connecticut College; New London (CT); On-site; USD 30,000 - 34,000; Full time

Job summary

Connecticut College in New London, CT, seeks an Administrative Assistant to support the Walter Commons for Global Study and Engagement and CISLA. You will maintain records, assist with budgets and payments, coordinate events, and help with program documentation and reporting.

Responsibilities cover shared and CISLA-specific duties, including travel coordination, calendar management, and assisting students, faculty, staff, and external partners.

Qualifications

• 2–4 years of progressively responsible administrative and program coordination experience preferred.
• Knowledge of financial administration, including processing invoices, reimbursements, payment requests, purchasing card transactions, tracking expenditures, maintaining financial records, and assisting with budget reporting.
• Experience working with confidential or sensitive information and exercising appropriate discretion and judgment.
• Strong organizational, interpersonal, written, and verbal communication skills, with the ability to work effectively with students, faculty, staff, vendors, international partners, and individuals from diverse backgrounds and cultures.
• Proficiency with Microsoft Office/Microsoft 365, particularly Excel, Word, Outlook, and Teams, and the ability to learn and effectively use institution-specific systems and databases.
• Ability to independently manage multiple priorities and deadlines, identify and resolve routine administrative and financial issues, and appropriately elevate more complex matters.
• Ability to work independently while collaborating effectively with faculty, staff, students, and campus partners.
• Strong customer service orientation and commitment to supporting students and the College community.
• Commitment to cultural awareness, inclusivity, and supporting the College’s global education mission.

Responsibilities

• General Office Support: Serve as the primary point of contact for inquiries via phone, email, and in-person reception; direct students, faculty, and visitors to appropriate campus offices and resources.
• Financial & Purchasing Support: Process payment requests, p-card reconciliation, invoices, and expense reimbursements in coordination with Accounts Payable; support director and manager with routine budget tracking and expenditure monitoring.
• Event & Scheduling Coordination: Coordinate promotional materials, room reservations, catering, setup, and travel and lodging logistics for guest speakers, workshops, committee meetings, and program events.
• Records & Systems Management: Maintain digital filing systems, shared drives, databases, and compliance records in accordance with College data governance practices.
• Communications & Office Operations: Order and track supplies, manage incoming and outgoing mail, maintain shared calendars, and assist with the preparation of flyers, forms, and other promotional materials.
• CISLA Specific: Support CISLA program logistics, including scheduling ACTFL testing, coordinating student presentations, and organizing ceremonies and annual dinners.
• Walter Commons Specific: Manage travel registry, collect student documentation, and support compliance reporting; track endowed funds and disbursements; maintain partner records and MOUs; support Study Away cycles.
• Education and Skills: Maintain program records, assist with institutional reporting, and support applications and selections processes.

Skills

Administrative support

Budget tracking

Event coordination

Records management

Customer service

Microsoft Office

Tools

Excel

Word

Outlook

Teams

Job description

Connecticut College in New London, CT, seeks an Administrative Assistant to support the Walter Commons for Global Study and Engagement and CISLA. You will maintain records, assist with budgets and payments, coordinate events, and help with program documentation and reporting.

Responsibilities cover shared and CISLA-specific duties, including travel coordination, calendar management, and assisting students, faculty, staff, and external partners.