Administrative Assistant

Connecticut College; New London (CT); On-site; USD 30,000 - 34,000; Full time

Job summary

Connecticut College in New London, CT, seeks an Administrative Assistant to support the Walter Commons for Global Study and Engagement and CISLA. You will maintain records, assist with budgets and payments, coordinate events, and help with program documentation and reporting.

Responsibilities cover shared and CISLA-specific duties, including travel coordination, calendar management, and assisting students, faculty, staff, and external partners.

Qualifications

• 2–4 years of progressively responsible administrative and program coordination experience preferred.
• Knowledge of financial administration, including processing invoices, reimbursements, payment requests, purchasing card transactions, tracking expenditures, maintaining financial records, and assisting with budget reporting.
• Experience working with confidential or sensitive information and exercising appropriate discretion and judgment.
• Strong organizational, interpersonal, written, and verbal communication skills, with the ability to work effectively with students, faculty, staff, vendors, international partners, and individuals from diverse backgrounds and cultures.
• Proficiency with Microsoft Office/Microsoft 365, particularly Excel, Word, Outlook, and Teams, and the ability to learn and effectively use institution-specific systems and databases.
• Ability to independently manage multiple priorities and deadlines, identify and resolve routine administrative and financial issues, and appropriately elevate more complex matters.
• Ability to work independently while collaborating effectively with faculty, staff, students, and campus partners.
• Strong customer service orientation and commitment to supporting students and the College community.
• Commitment to cultural awareness, inclusivity, and supporting the College’s global education mission.

Responsibilities

• General Office Support: Serve as the primary point of contact for inquiries via phone, email, and in-person reception; direct students, faculty, and visitors to appropriate campus offices and resources.
• Financial & Purchasing Support: Process payment requests, p-card reconciliation, invoices, and expense reimbursements in coordination with Accounts Payable; support director and manager with routine budget tracking and expenditure monitoring.
• Event & Scheduling Coordination: Coordinate promotional materials, room reservations, catering, setup, and travel and lodging logistics for guest speakers, workshops, committee meetings, and program events.
• Records & Systems Management: Maintain digital filing systems, shared drives, databases, and compliance records in accordance with College data governance practices.
• Communications & Office Operations: Order and track supplies, manage incoming and outgoing mail, maintain shared calendars, and assist with the preparation of flyers, forms, and other promotional materials.
• CISLA Specific: Support CISLA program logistics, including scheduling ACTFL testing, coordinating student presentations, and organizing ceremonies and annual dinners.
• Walter Commons Specific: Manage travel registry, collect student documentation, and support compliance reporting; track endowed funds and disbursements; maintain partner records and MOUs; support Study Away cycles.
• Education and Skills: Maintain program records, assist with institutional reporting, and support applications and selections processes.

Skills

Administrative support

Budget tracking

Event coordination

Records management

Customer service

Microsoft Office

Tools

Excel

Word

Outlook

Teams

Job description

The Administrative Assistant provides administrative, fiscal, records, and program support for the College’s global education operations in the Walter Commons for Global Study and Engagement (including Study Away) and the Center for International Studies and Liberal Arts ( CISLA ).

The position supports the day-to-day operations of both areas by maintaining accurate records and spreadsheets, coordinating payments and expenditures, supporting events and programs, managing calendars and shared spaces, and providing administrative assistance to students, faculty, staff, visitors, and external partners.

The position also has program-specific responsibilities related to CISLA and the Walter Commons, including supporting application and selection processes, maintaining program documentation, coordinating events and travel, and assisting with institutional reporting and compliance requirements. Approximately 50% of the work will be for each area and the position will report jointly to the Director of the Walter Commons for Global Study and Engagement and the Manager of Operations in CISLA .

General Duties and Responsibilities

Shared Administrative Responsibilities

• General Office Support: Serve as the primary point of contact for inquiries via phone, email, and in-person reception; direct students, faculty, and visitors to appropriate campus offices and resources.


• Financial & Purchasing Support: Process payment requests, p-card reconciliation, invoices, and expense reimbursements in coordination with Accounts Payable; support director and manager with routine budget tracking and expenditure monitoring.


• Event & Scheduling Coordination: Coordinate promotional materials, room reservations, catering, setup, and travel and lodging logistics for guest speakers, workshops, committee meetings, and program events.


• Records & Systems Management: Maintain digital filing systems, shared drives, databases, and compliance records in accordance with College data governance practices.


• Communications & Office Operations: Order and track supplies, manage incoming and outgoing mail, maintain shared calendars, and assist with the preparation of flyers, forms, and other promotional materials.
  

CISLA Specific

• Certificate Program Support: Provide logistical support for CISLA program, including scheduling ACTFL language testing, coordinating student presentations in language classes, and organizing certificate ceremonies and annual dinners.


• Admissions & Selection Support: Collect and organize applicant materials, faculty recommendations, and supporting documentation; schedule applicant interviews, prepare materials for selection committee meetings.


• Program Records & Communications: Coordinate the submission of CISLA senior integrative projects to the Digital Commons; assist with maintaining the CISLA website and updating program handbooks, newsletters, and promotional materials.
  

Walter Commons Specific

• Travel & Compliance Administration: Maintain the Walter Commons international travel registry; collect and track required student documentation, including waivers; and support Study Away Clery Act compliance and reporting.


• Grants & Specialized Fund Management: Track endowed funds and named grants, administer disbursements, and prepare end-of-semester financial summaries for program directors; process payments to international partners and vendors.


• Global Programs & Application Support: Maintain institutional partner records and MOUs; organize application materials for signature programs, named grants, and Study Away cycles; schedule committee reviews; and coordinate group travel logistics, including flight reservations and ground transportation.
  

Education and Skills

• 2–4 years of progressively responsible administrative and program coordination experience preferred, preferably in higher education, international education, nonprofit, or a similar environment.


• Knowledge of financial administration, including processing invoices, reimbursements, payment requests, purchasing card transactions, tracking expenditures, maintaining financial records, and assisting with budget reporting.


• Experience working with confidential or sensitive information and exercising appropriate discretion and judgment.


• Strong organizational, interpersonal, written, and verbal communication skills, with the ability to work effectively with students, faculty, staff, vendors, international partners, and individuals from diverse backgrounds and cultures.


• Proficiency with Microsoft Office/Microsoft 365, particularly Excel, Word, Outlook, and Teams, and the ability to learn and effectively use institution-specific systems and databases.


• Ability to independently manage multiple priorities and deadlines, identify and resolve routine administrative and financial issues, and appropriately elevate more complex matters.


• Ability to work independently while collaborating effectively with faculty, staff, students, and campus partners.


• Strong customer service orientation and commitment to supporting students and the College community.


• Commitment to cultural awareness, inclusivity, and supporting the College’s global education mission.
  

Preferred Qualifications

Physical Demands

Driving Required

Driving Required No

Salary Range

Salary Range $22.00-$25.00

Note

Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate’s experience, education, and the institution’s pay structure to ensure internal equity.

Applicant Credentialing

Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Open Date

Open Date 10/28/2026

Applications accepted through

Open Until Filled Yes

Documents needed to Apply

• Resume


• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you eligible to work in the U.S.?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa)?
  
  
  
  • Yes
  
  
  • No