Global Program Assistant — Calendar Master & Ops Support

Gates Foundation; United States; Hybrid; USD 40,000 - 65,000; Full time

Job summary

A leading nonprofit organization in the United States is hiring a Program Assistant to provide administrative and organizational support to multiple staff members. Responsibilities include managing complex calendars, organizing travel and logistics for events, and maintaining effective communication with grantees. The ideal candidate will possess strong communication skills, attention to detail, and flexibility to adapt to changing needs. This is a temporary role with potential for future openings and offers opportunities for professional growth.

Qualifications

• Minimum three plus years of experience in an administrative role supporting multiple people.
• Demonstrated effectiveness in setting priorities and meeting deadlines.
• Openness to feedback and adaptability to different communication styles.

Responsibilities

• Schedule meetings and manage complex calendars for multiple people.
• Organize travel and submit expenses for supported staff.
• Provide logistical support for events and meetings.

Skills

Excellent verbal and written communication skills

Flexibility in meeting changing organizational needs

Proficiency with Outlook, Microsoft Office, and OneNote

Attention to detail

Organizational systems establishment

Education

Associate’s Degree or higher

Tools

MS SharePoint

MS Teams

Job description

A leading nonprofit organization in the United States is hiring a Program Assistant to provide administrative and organizational support to multiple staff members. Responsibilities include managing complex calendars, organizing travel and logistics for events, and maintaining effective communication with grantees. The ideal candidate will possess strong communication skills, attention to detail, and flexibility to adapt to changing needs. This is a temporary role with potential for future openings and offers opportunities for professional growth.