Administrative Assistant

Clarity Recruiting; Washington (District of Columbia); Hybrid; USD 37,000 - 39,000; Full time

Job summary

Clarity Recruiting partners with a leading international nonprofit organization to identify a highly organized Temporary Admin to support a C-suite executive in Washington, DC. This 3-month temporary role offers calendar management, travel coordination across time zones, and confidential administrative support in a fast-paced, mission-driven setting.

The position follows a hybrid schedule (3 days onsite, 2 days remote) with a competitive hourly pay rate and potential for extension based on

Qualifications

• Bachelor's degree or equivalent professional experience required.
• 3+ years of administrative experience, ideally supporting senior-level executives.
• Experience in an international organization, nonprofit, or similarly complex environment preferred.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with attention to detail.
• Discretion handling sensitive information.

Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Serve as a key point of contact for internal teams and external stakeholders, maintaining professionalism and confidentiality.
• Prepare meeting agendas, briefing materials, presentations, correspondence, and other executive documents.
• Organize meetings, events, and team retreats, including logistics and budgeting.
• Support cross-functional projects, track action items, and ensure timely completion of deliverables.
• Assist with donor communications, external outreach, and relationship management.
• Maintain organized digital filing systems, databases, and administrative records.
• Process expense reports, invoices, and other administrative documentation.
• Provide additional administrative and project support as needed.

Skills

Calendar management

Executive support

Communication

Organizational skills

Discretion/confidentiality

Independent work

Time management

Multitasking

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Office

Google Workspace

Job description

Temporary Admin – Global Nonprofit Organization

Location: Washington, DC (20009)

Schedule: Full-time Monday through Friday, Hybrid – 3 Days Onsite / 2 Days Remote

Pay Rate: $27–$28/hour

Employment Type: Temporary – 3-month commitment, potential to extend

About the Opportunity

Clarity Recruiting is partnering with a leading international nonprofit organization to identify a highly organized and proactive Temporary Admin to support a C-suite executive. This is an excellent opportunity for an administrative professional with approximately 3+ years of experience who thrives in a fast-paced, mission-driven environment.

The ideal candidate will bring strong calendar management, communication, and organizational skills, along with the ability to manage competing priorities, exercise discretion, and coordinate effectively with internal and external stakeholders. Experience working in an international or nonprofit setting is highly preferred.

Key Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Serve as a key point of contact for internal teams and external stakeholders, maintaining professionalism and confidentiality.
• Prepare meeting agendas, briefing materials, presentations, correspondence, and other executive documents.
• Organize meetings, events, and team retreats, including logistics, budgeting, and follow-up.
• Support cross-functional projects, track action items, and ensure timely completion of deliverables.
• Assist with donor communications, external outreach, and relationship management.
• Maintain organized digital filing systems, databases, and administrative records.
• Process expense reports, invoices, and other administrative documentation.
• Provide additional administrative and project support as needed.

Qualifications

• Bachelor's degree or equivalent professional experience required.
• 3+ years of administrative experience, ideally supporting senior-level executives.
• Experience in an international organization, nonprofit, or similarly complex environment preferred.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills, with excellent attention to detail.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Proficiency with Microsoft Office, Google Workspace, and other administrative tools.
• Proactive, resourceful, and comfortable working independently in a fast-paced environment.
• Interest in international affairs, human rights, or mission-driven work is a plus.
• Additional language proficiency is a plus.