Global Meetings & Events Planner (Hybrid)

Foundation for the NIH; North Bethesda (MD); Hybrid; USD 65,000 - 85,000; Full time

Job summary

PCMA is seeking a Meetings and Events Planner to develop, coordinate and execute logistics for meetings and large conferences, including international and domestic, live virtual events in a hybrid model.

You will manage budgets, site research, vendor negotiations, travel and registration lifecycles, and production timelines across departments while maintaining quality and cost controls.

Qualifications

• A college degree is preferred.
• At least five years of meeting and event planning experience.
• Certified Meeting Professional (CMP) credential is preferred.
• Experience planning international meetings and travel is desirable.

Responsibilities

• Source venues for meetings and negotiate contracts per internal guidelines.
• Coordinate virtual, hybrid, and in-person meetings and events logistics.
• Communicate with event vendors for preplanning and onsite operations.
• Anticipate and resolve issues with schedules, resources and budgets.
• Oversee travel arrangements with a coordinator, ensuring traveler outreach and data tracking.
• Oversee registration lifecycle: invitations, process, and communications.
• Manage meeting collateral and production timelines to reflect our standards.
• Oversee and reconcile expenditures to meet budget objectives.
• Update tasks in project management software regularly.
• Assist with departmental tasks such as inventory as needed.

Skills

Multitasking

Customer service

Interpersonal comms

Team collaboration

Education

Bachelor's degree in hospitality/events

CMP certification (preferred)

Tools

Cvent Event Management

Cvent Supplier Network

Microsoft 365

Job description

PCMA is seeking a Meetings and Events Planner to develop, coordinate and execute logistics for meetings and large conferences, including international and domestic, live virtual events in a hybrid model.

You will manage budgets, site research, vendor negotiations, travel and registration lifecycles, and production timelines across departments while maintaining quality and cost controls.