Global Meetings & Events Coordinator (Hybrid)

Emota; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 70,000; Full time

Job summary

Emota is seeking an Meetings and Events Project Co-ordinator to organize and coordinate registration, travel, transfers and accommodation for delegates across national and international events. The role supports the Senior Project Manager and project team in delivering a high-quality delegate experience, pre-event, on-site and post-event.

The position involves handling diverse meetings including investigator meetings, advisory boards, conferences and gala dinners, with hybrid working in the

Qualifications

• 1+ years of event management experience in a corporate setting.
• Strong client liaison skills.
• Team-oriented and professional team member.
• Focus on accuracy and customer service.
• Intermediate Excel and MS Office proficiency.
• Willingness to travel domestically and internationally.
• Cvent experience would be advantageous.

Responsibilities

• Set up and manage event websites and delegate details for registrations.
• Coordinate travel, housing, ground transport and attendee communications.
• Support on-site logistics, signage and documentation at events.
• Maintain client files from confirmation to post-event evaluation.
• Assist with budgeting, cost savings measures and invoicing processes.

Skills

Event management

Client liaison

Team leadership

Attention to detail

Excel

Organizational skills

Travel

Cvent

Job description

Emota is seeking an Meetings and Events Project Co-ordinator to organize and coordinate registration, travel, transfers and accommodation for delegates across national and international events. The role supports the Senior Project Manager and project team in delivering a high-quality delegate experience, pre-event, on-site and post-event.

The position involves handling diverse meetings including investigator meetings, advisory boards, conferences and gala dinners, with hybrid working in the