Global Logistics Administrative Assistant

EssilorLuxottica Group; Lewisville (TX); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health care

Retirement savings

Paid time off

Job summary

EssilorLuxottica is seeking an Administrative Assistant to support the Logistics Operations Administrator and team in a fast-paced environment. You will organize daily tasks, manage office needs, and ensure smooth operations while maintaining confidentiality.

The role requires strong Excel skills and the ability to communicate clearly. Proficiency in PowerPoint and Access is preferred, with experience in forms and data management beneficial.

Qualifications

• High School Diploma or GED.
• Previous experience in a fast-paced environment minimum 1 year.
• Ability to communicate clearly and concisely.
• Ability to prioritize, maintain organization and meet strict deadlines.
• Reliable in attendance and punctuality.
• Proficiency in Excel.

Responsibilities

• Provides administrative support to the Logistics Operations Administrator and team.
• Organizes and prioritizes daily administrative responsibilities.
• Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
• Proactively engages with supervisors to ensure that needs for the operations are seen to.
• Attends/Facilitates check in round tables with newly employed associates, takes notes, and follows up on pending matters.
• Accurately communicates relevant and potentially sensitive information to and from others.
• Drafts correspondence as necessary and produces error-free and grammatically correct documents.
• Is strongly proficient with computer software systems and applications with strong emphasis on PowerPoint, Access and Excel. Prepares great PowerPoint presentations, typically to illustrate company KPIs, financial data and operational processes.
• Conducts floor walk surveys and reports back findings to Leadership.
• Tracks and maintains personnel records with highest level of confidentiality.
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
• Meets with and orientates new starts to ensure they are aware of policies and procedures
• Meets with contractor vendors to go over weekly strategies and monthly events to reduce attrition.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
• Organizes and maintains files and sensitive information.

Skills

Communication

Time management

Organizational skills

Punctuality

Education

High School Diploma or GED

Tools

Excel

PowerPoint

Access Database

Microsoft Forms

Job description

EssilorLuxottica is seeking an Administrative Assistant to support the Logistics Operations Administrator and team in a fast-paced environment. You will organize daily tasks, manage office needs, and ensure smooth operations while maintaining confidentiality.

The role requires strong Excel skills and the ability to communicate clearly. Proficiency in PowerPoint and Access is preferred, with experience in forms and data management beneficial.