Global Legal Executive Assistant

Cleary-Gottlieb-Steen-; Town of Seneca Falls (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Job summary

Cleary Gottlieb is seeking a Legal Executive Assistant (LEA) to support multiple attorneys in a fast-paced setting. The role requires handling confidential matters, proactive calendar management in Outlook, client liaison duties, travel coordination, and preparation of documents across Word, Excel, and PowerPoint.

The LEA will review requests, respond promptly, and collaborate with fellow LEAs to ensure smooth operations, including billing tasks and client matter setup.

Qualifications

• Bachelor’s degree or 2+ years of administrative support experience.
• Must handle matters of a confidential and sensitive nature.
• Exhibits strong attention to detail and ability to thoroughly complete tasks with minimal direction.
• Demonstrates superb time management skills.
• Demonstrates a strong work ethic and “can-do” attitude.
• Technology: Proficient in Microsoft Office Suite, Outlook, time entry software, expense processing, business development, document management, and travel services/tools.

Responsibilities

• Act as a liaison between attorneys and other departments throughout the Firm.
• Understand request requirements by reviewing requests thoroughly, clarifying needs, and asking thoughtful questions.
• Resolve issues with attention to attorney preferences; provide accurate information using available tools.
• Request and follow-up on conflict checks, open new client matters and submit electronic approvals as needed.
• Serve as an ambassador for both the Firm and assigned attorneys when interacting with clients.
• Heavy calendaring in Outlook and manage contacts lists; act as gatekeeper of calendars.
• Screen internal and external correspondence, emails, memos, and reports; assess priority and distribute.
• Create and maintain case lists and perform diary-related tasks.
• Enter, proofread, and finalize diaries; prepare and format documents in Word, Excel, PowerPoint.
• Answer phones with accurate messages and route calls to the right staff; arrange travel with agents.
• Prepare and submit expense reports; manage conference room reservations and building interactions.
• Research as requested; build relationships and train new employees on Cleary’s standards.

Skills

Attention to detail

Time management

Strong work ethic

Communication

Service orientation

Education

Bachelor’s degree or 2+ years administrative support experience

Tools

Microsoft Office Suite

Outlook

Time entry software

Expense processing tools

Document management

Travel services/tools

Job description

Cleary Gottlieb is seeking a Legal Executive Assistant (LEA) to support multiple attorneys in a fast-paced setting. The role requires handling confidential matters, proactive calendar management in Outlook, client liaison duties, travel coordination, and preparation of documents across Word, Excel, and PowerPoint.

The LEA will review requests, respond promptly, and collaborate with fellow LEAs to ensure smooth operations, including billing tasks and client matter setup.