Legal Executive Assistant (Law Firm Experience Required)

Permanent Placements LLC; New York (NY); On-site; USD 92,000 - 122,000; Full time

Job summary

Permanent Placements LLC is seeking a polished Legal Executive Assistant (LEA) to support attorneys in New York. This high-impact role demands a proactive individual who excels in a fast-paced legal setting and can manage complex priorities while contributing to firm initiatives.

The ideal candidate will have over 5 years of experience, strong organizational skills, and advanced proficiency in Microsoft Office. Compensation for this position ranges from $92,000 to $122,000 per year, with a hybrid work arrangement required based on attorney needs.

Qualifications

• Minimum 5+ years of administrative experience in a legal or corporate environment.
• Ability to make sound decisions in a high-pressure setting.
• Experience with case management and billing systems preferred.

Responsibilities

• Manage sensitive and time-critical matters for attorneys.
• Draft and proofread legal documents accurately.
• Coordinate and manage complex calendars and travel arrangements.

Skills

Legal terminology understanding

Organizational skills

Communication skills

Project management

Digital fluency

Education

High school diploma or equivalent

Bachelor’s degree in legal studies or related

Tools

Microsoft Office Suite

Legal technology

Job description

Our client is seeking a Legal Executive Assistant (LEA) to support attorneys as a floater. This is a high-impact, high-visibility role that plays a critical part in enabling attorneys to manage their practice effectively while contributing to the firm’s broader strategic initiatives.

The ideal candidate is exceptionally polished, proactive, and operates with a high degree of professionalism and discretion. This role requires someone who can anticipate needs, manage complex priorities, and thrive in a fast-paced, demanding legal environment. It is best suited for individuals with a proven track record of supporting senior attorneys or leadership within a law firm setting.

This role requires flexibility, including the ability to be in-office as needed based on attorney schedules, adapt to shifting priorities, and occasionally respond to urgent matters outside standard business hours.

Key Responsibilities

• Serve as a strategic partner to attorneys, managing sensitive, confidential, and time‑critical matters related to their practice
• Represent attorneys with professionalism when interacting with clients, internal teams, and external stakeholders
• Anticipate needs and proactively manage shifting priorities in a fast‑paced legal environment
• Build strong relationships across the firm to support collaboration and key initiatives
• Draft, proofread, and finalize legal documents, correspondence, presentations, and reports with a high level of accuracy
• Manage complex calendars, coordinate meetings, and ensure alignment across competing priorities
• Coordinate detailed domestic and international travel arrangements and manage expense reporting
• Oversee meeting planning, including agendas, materials, logistics, and follow‑up actions
• Serve as a liaison between attorneys, clients, and internal departments, ensuring clear and timely communication
• Manage billing processes, including prebills, approvals, and client invoicing, and address related inquiries
• Conduct research and compile information for case preparation, presentations, and executive briefings
• Maintain organized and up‑to‑date electronic and physical filing systems within the firm’s document management systems
• Delegate and oversee assignments to Legal Support Assistants and other support teams, ensuring timely and accurate completion
• Provide mentorship, feedback, and support to junior team members to enhance performance and development
• Maintain strict confidentiality and adhere to information governance and firm standards
• Navigate high‑pressure situations and competing priorities with professionalism and sound judgment

Qualifications

• High school diploma or equivalent required; Bachelor’s degree in legal studies, business, or related field preferred
• Minimum of 5+ years of experience in an administrative role within a legal or corporate environment supporting senior professionals
• Strong understanding of legal procedures, terminology, and documentation strongly preferred
• Exceptional organizational, communication, and project management skills
• Ability to operate independently and make sound decisions in a fast‑paced, high‑pressure environment
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and strong digital fluency
• Experience with legal technology, case management systems, billing tools, and document management systems preferred
• Demonstrated ability to work collaboratively, provide mentorship, and foster strong working relationships

Work Environment & Expectations

• Hybrid role based in the New York office, with flexibility required depending on attorney and team needs
• Fast‑paced, deadline‑driven legal environment requiring responsiveness and attention to detail
• Occasional requirement to handle urgent communications outside of standard business hours
• Opportunity to collaborate across teams and contribute to firm‑wide initiatives
• Expectations for professionalism, confidentiality, and high‑quality work product at all times

Compensation

• $92,000-$122,000/year