Legal Executive Assistant

The Goodkind Group, LLC; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Goodkind Group, LLC is seeking an experienced Legal Executive Assistant to support Partners and Associates in Corporate Finance or Commercial Litigation. You will manage emails and calendars, prepare documents, coordinate meetings, and handle billing support with confidentiality.

Ideal candidates have at least five years of law firm experience, strong Microsoft Office skills, excellent written and verbal communication, and the ability to manage multiple priorities under pressure.

Qualifications

• A minimum of 5 years’ law firm experience.
• Experience as a legal executive/administrative assistant within a global or large national law firm
• Strong computer and administrative skills to proactively manage responsibilities
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion

Responsibilities

• Manages emails in Outlook and Outlook calendar on behalf of attorneys
• Creates and maintains client contacts
• Prepares, formats, types and distributes correspondence and other documents
• Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
• Coordinates conflict checks and new matter memo process
• Coordinates travel arrangements (domestic and international) and prepares expense reports
• Handles time entry on behalf of attorneys
• Organizes and maintains legal correspondence and document files
• Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
• Marketing and business development support
• Heavy client contact for coordination and assist with the management of client relationships
• Assist with business development initiatives
• Participation in projects as requested

Skills

Law firm experience

Microsoft Office

Communication skills

Self-starter

Time management

Client relations

Discretion/confidentiality

Tools

Outlook

Job description

A global and growing law firm is currently seeking an experienced Legal Executive Assistant to provide right hand support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation

.

Responsibilities

• Manages emails in Outlook and Outlook calendar on behalf of attorneys
• Creates and maintains client contacts
• Prepares, formats, types and distributes correspondence and other documents
• Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
• Coordinates conflict checks and new matter memo process
• Coordinates travel arrangements (domestic and international) and prepares expense reports
• Handles time entry on behalf of attorneys
• Organizes and maintains legal correspondence and document files
• Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
• Marketing and business development support
• Heavy client contact for coordination and assist with the management of client relationships
• Assist with business development initiatives
• Participation in projects as requested

Qualifications/Skills

• A minimum of 5 years’ law firm experience
• The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a global or large national law firm
• Strong computer and administrative skills to proactively manage reponsibilities
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion