Strategic Legal Executive Assistant (Hybrid)

Ropes & Gray LLP; Chicago (IL); Hybrid; USD 77,000 - 117,000; Full time

Benefits offered by this job

Health benefits

Professional development

Career growth

Collegial culture

Job summary

Ropes & Gray LLP is seeking a Legal Executive Assistant (LEA) in Chicago to support lawyers with day-to-day operations, client communications and intricate scheduling across multiple time zones.

The role emphasizes confidentiality, professional presentation, and proactive problem-solving in a hybrid on-site setting. Candidates should bring a college degree and advanced MS Office skills for efficient document handling and billing workflows.

Qualifications

• MS Office proficiency including Word, Excel, PowerPoint and Outlook.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and written/verbal communication.

Responsibilities

• Composes, edits and proofs documents and correspondence with high accuracy.
• Manages multiple calendars and coordinates meetings across lawyers, offices and time zones.
• Arranges travel using approved tools and adheres to travel policies.
• Provides superior client service with internal and external clients and maintains confidentiality.
• Supports timely and accurate billing through proformas, timekeeping and expense processing.
• Contributes to project management and data tracking using Excel.
• Maintains open, collaborative communication with teammates and management.
• Participates in training and mentorship activities to support team development.
• Performs other duties as assigned.

Skills

MS Office

Organizational skills

Interpersonal skills

Communication skills

Education

College degree or equivalent

Job description

Ropes & Gray LLP is seeking a Legal Executive Assistant (LEA) in Chicago to support lawyers with day-to-day operations, client communications and intricate scheduling across multiple time zones.

The role emphasizes confidentiality, professional presentation, and proactive problem-solving in a hybrid on-site setting. Candidates should bring a college degree and advanced MS Office skills for efficient document handling and billing workflows.