Global Programs Admin & Records Specialist

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Pennsylvania State University in University Park seeks an Administrative Assistant to support the Strickler Office of International Programs and the Center for Global Business Studies in the Smeal College of Business. The role handles reception, office operations, and budget maintenance, plus study abroad records and international program data.

Ideal candidates have prior higher education administration experience and strong communication skills, with proficiency in Excel, Office 365,

Qualifications

• Experience in higher education administration preferred.
• Excellent oral and written communications required.
• Proficiency with Penn State IT environment and listed tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet students, visitors, and staff; respond to inquiries by phone/email.
• Maintain daily office operations and calendar management.
• Assist with budget maintenance and expenditures; vendor interactions.
• Process study abroad records, degree audits, and related reports.
• Coordinate travel, payroll forms, and HR processes in Work Lion.
• Support marketing materials, web updates, and newsletters.

Skills

Administrative experience

Communication skills

Microsoft Office

Office 365

Education

Associate degree

GED or HS diploma

Tools

SAP Concur

Simba

Excel

Office 365

LionPATH

Starfish

25Live

Terra Dotta

CSRS

Job description

The Pennsylvania State University in University Park seeks an Administrative Assistant to support the Strickler Office of International Programs and the Center for Global Business Studies in the Smeal College of Business. The role handles reception, office operations, and budget maintenance, plus study abroad records and international program data.

Ideal candidates have prior higher education administration experience and strong communication skills, with proficiency in Excel, Office 365,